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Job Title: Part-Time Administrative Assistant

Job Description

We are seeking a part-time, highly organized and proactive Administrative Assistant to support our team with a wide range of administrative and clerical tasks. The ideal candidate will be detail-oriented, efficient, and able to handle multiple responsibilities with minimal supervision.

Responsibilities

+ Perform clerical duties including typing, filing, and completion of simple forms.

+ Operate office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.

+ Answer phones, direct calls to appropriate individuals, and prepare messages.

+ Sort incoming mail and deliver to appropriate department or individual; process outgoing mail.

+ Greet and assist visitors and clients.

+ Process and track customer credit applications, ensuring completeness and accuracy.

+ Request and manage certificates of insurance from vendors or customers.

+ Perform accurate data entry and maintain up-to-date records.

+ Maintain organized filing systems.

+ Make collection calls and follow up on outstanding customer accounts.

+ Prepare and edit documents, reports, and records.

+ Provide general administrative support to staff and cover duties of other staff during absences.

+ Assist with miscellaneous or special projects as assigned.

+ Handle other related duties, as assigned.

Essential Skills

+ Excellent organizational skills and attention to detail.

+ Excellent communication and interpersonal skills.

+ Ability to maintain good customer relations.

+ Proficient computer skills and ability to learn databases.

+ Ability to function well in a high-paced and at times stressful environment.

+ Proficient with Microsoft Office Suite or related software.

+ Ability to prioritize tasks and manage multiple responsibilities.

+ Comfortable making collection calls and following up with customers.

+ Flexible and willing to assist in various areas as needed.

Additional Skills & Qualifications

+ High school diploma or equivalent preferred.

+ One year of experience in administrative or office support role preferred.

+ Prolonged periods sitting at a desk and working on a computer.

+ Must be able to lift up to 15 pounds at times.

Work Environment

The role is based in the office, Monday to Friday, for 25 hours between 8:00 AM and 4:30 PM, with flexibility on what days and times are preferred. Ideally, the candidate will work three days a week.

Pay and Benefits

The pay range for this position is $18.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Johnsburg,IL.

Application Deadline

This position is anticipated to close on Aug 15, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.