• Department Assistant

    Aston Carter (Kansas City, MO)


    Job Title: Department Assistant

     

    Aston Carter is partnering with a well-known company in Kansas City, Missouri, to fill a Department Assistant position.

     

    This is an excellent opportunity to get your foot in the door and grow within the organization. The role offers long-term potential for advancement—both within the department and across other areas of the company after a few years in the position.

     

    If you have high-volume coordinating and administrative experience, this role might be a great fit for you!

     

    + 💵 Pay: $23–$25/hour

    + 🤝 Collaborative environment

     

    Ready to take the next step? Apply today to learn more!

    Job Description

    The Department Assistant will provide comprehensive administrative support to the group, ensuring the seamless operation of daily department functions and activities. This role involves coordinating travel arrangements, assisting with expense reports, and supporting the marketing and sales team with various tasks. The assistant will manage client engagements, including meetings, catering, and entertainment requests, and will work closely with department management to align with business goals.

    Responsibilities

    + Provide administrative support for department management to ensure continuity of daily department functions.

    + Coordinate travel requests and assist with expense reports for the group.

    + Assist the marketing and sales team with ad hoc tasks as assigned.

    + Manage client experience and engagement, including client meetings, catering, and promotional items.

    + Facilitate the dissemination of information to the department and project teams.

    + Research and resolve questions regarding the department.

    + Prepare and present meeting notes, presentations, and tables using Microsoft Office programs.

    + Develop procedures and assist in the development of business initiatives.

    + Monitor department deadlines and support the presentation of monthly progress reports.

    + Coordinate and facilitate on-site and off-site meetings for the department.

    + Oversee required training programs and records for department personnel.

    + Monitor and approve standard expenditures to ensure budget compliance.

    + Prepare communications including emails, meeting agendas, and minutes.

    + Handle sensitive and confidential information responsibly.

    + Coordinate department-related issues and complaints, ensuring resolution.

    + Perform other duties as assigned.

    Essential Skills

    + Minimum of 2 years of office/clerical experience.

    + Advanced proficiency in Microsoft Word, Excel, Access, and PowerPoint.

    + Excellent organizational, communication, and multitasking skills.

    + Ability to work independently with accuracy, reliability, and problem-solving skills.

    Additional Skills & Qualifications

    + High School Diploma or equivalent.

    + Experience in administrative support, data entry, and customer service.

    + Demonstrated ability to communicate professionally with various levels within an organization and with external stakeholders.

    Work Environment

    The position is based in an office setting with a pleasant campus environment, offering a welcoming and growth-oriented workplace. Known as one of the best places to work in KC, it provides ample opportunities for career advancement.

    Pay and Benefits

    The pay range for this position is $23.00 - $25.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Kansas City,MO.

     

    Application Deadline

     

    This position is anticipated to close on Aug 15, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.