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Job Title: Executive Assistant

Job Description

We are seeking a seasoned and proactive Executive Assistant to support our SVP of Global Operations during a medical leave coverage for his current assistant. This role is critical in ensuring continuity of executive support, with a strong emphasis on calendar management, travel coordination, and cross-functional communication.

Responsibilities

+ Serve as a gatekeeper and primary point of contact for scheduling and prioritization.

+ Manage complex calendars, resolve scheduling conflicts, and coordinate across multiple time zones, including Europe and Asia.

+ Book and organize domestic and international travel; manage expense reports via Concur.

+ Coordinate with other executive admins to align priorities and free up time.

+ Prepare and send internal communications and announcements.

+ Support logistics for face-to-face meetings and executive events.

+ Maintain and update Outlook calendars; no email access required.

+ Shadow and train with current assistant from August 11–15.

+ Use tools such as Outlook, Teams, PowerPoint, Concur, and SharePoint.

Essential Skills

+ 3–5+ years experience in executive-level administrative support.

+ Proficiency in Microsoft Office Suite, Concur, Teams, and PowerPoint.

+ Highly organized, detail-oriented, efficient, and self-sufficient.

+ Comfortable with a direct, fast-paced, and results-driven executive.

+ Ability to flag priorities, anticipate needs, and keep the executive on track.

Work Environment

Full-time, 40 hours/week (8 AM – 5 PM CST, some flexibility). The role offers hybrid flexibility but with altering weeks and no defined Monday-Friday hybrid schedule. The work environment includes employee appreciation events throughout the year and it is a 25-minute drive from downtown Minneapolis.

Pay and Benefits

The pay range for this position is $28.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Chaska,MN.

Application Deadline

This position is anticipated to close on Aug 15, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.