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Job Title: Project Coordinator

Job Description

We are seeking a detail-oriented and proactive Project Coordinator to support our construction management team. This role is responsible for coordinating project activities, maintaining documentation, and ensuring smooth communication between internal teams, contractors, and clients. The ideal candidate will have strong organizational skills, a solid understanding of construction processes, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

+ Assist project managers in planning, scheduling, and coordinating construction projects from initiation to completion.

+ Track project timelines, budgets, and deliverables to ensure milestones are met.

+ Communicate with subcontractors, vendors, and suppliers to confirm schedules, deliveries, and compliance with project requirements.

+ Maintain and update project documentation, including contracts, change orders, RFIs, submittals, and meeting minutes.

+ Prepare and distribute project reports, schedules, and status updates to stakeholders.

+ Monitor inventory and procurement of materials and equipment.

+ Support site teams with administrative tasks and ensure adherence to safety and compliance standards.

+ Use project management software and tools (e.g., Procore, MS Project, or similar) to track progress and manage documentation.

Essential Skills

+ Proficiency in contract administration and document control.

+ Strong project coordination and administration skills.

+ Experience in data entry and meeting scheduling.

+ Experience in architectural, interior, engineering, or construction fields.

+ Knowledge of construction management, change orders, and job cost analysis.

+ Ability to manage project schedules and safety training.

+ Skills in punch list management and cost control.

Additional Skills & Qualifications

+ Minimum of 2 years of experience as a project coordinator.

Work Environment

The work environment includes both office settings and project sites, offering a dynamic and engaging atmosphere. The role involves working in the design department alongside architects and engineers to effectively coordinate construction projects.

Pay and Benefits

The pay range for this position is $25.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Hartland,WI.

Application Deadline

This position is anticipated to close on Aug 15, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.