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Job Title: Project Coordination and Administrative Support SpecialistJob Description

This role involves providing comprehensive project coordination, documentation, and administrative support for construction projects and programs. You will assist project managers by managing project documents, scheduling meetings, and taking detailed meeting notes. Your organizational skills will be key as you upload notes, documents, and tasks using various technology systems, including Microsoft Office and Teams. You will actively participate in project milestone meetings and communicate updates back to the project manager. Additionally, you will be responsible for document control for transmission, distribution, and electric projects.

Responsibilities

+ Provide project coordination, documentation, and administrative support for construction projects.

+ Assist project managers with scheduling and managing project documents.

+ Take comprehensive meeting notes and upload them to technology systems.

+ Attend project milestone meetings and communicate updates to the project manager.

+ Control documentation for transmission, distribution, and electric projects.

+ Collaborate with project managers and engineers both internally and externally.

Essential Skills

+ Minimum of 2 years administrative or project coordination experience handling documents.

+ Proficiency in Outlook and Microsoft Office with at least 1 year of experience.

+ Strong organizational skills and a willingness to embrace technology.

+ Local residency in Duluth, MN.

Additional Skills & Qualifications

+ Experience in transmission and distribution is preferred but not required.

+ Skills in data entry, Microsoft Office, and scheduling are advantageous.

Work Environment

The position is based in Duluth and requires in-office presence three days a week, from Tuesday to Thursday, with the remaining days working from home. The role is entirely office-based with no fieldwork involved. Collaboration with project managers and engineers will occur both in person and virtually via email and Teams.

Pay and Benefits

The pay range for this position is $20.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Duluth,MN.

Application Deadline

This position is anticipated to close on Aug 8, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.