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ACCOUNTANT 4

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ACCOUNTANT 4

Salary

Depends on Qualifications

Location

Baton Rouge, LA

Job Type

Classified

Job Number

511-211407-25

Department

Wildlife & Fisheries-Management & Finance

Opening Date

08/01/2025

Closing Date

8/15/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

This position is responsible for performance of duties related to budget development, expenditure control, financial and federal analysis and reporting, and interagency and other billings for one or more agencies of the Department. The Incumbent is a specialist for the agency(s)that he/she is assigned.

Performance of the work assigned to this position requires knowledge of:

+ Statutes governing the uses of statutorily dedicated funds;

+ Federal circulars A- 87, A· I 0 2, and A- 1 33;

+ The Department's organizational structure and policies:

+ State budget and appropriation processes; Computer software (Microsoft Word and excel);

+ Statewide financial and hum an resource systems - AG PS, CFMS, LaGov ECC and LAGOV HR-SAP ;

+ Adhoc Reporting using Business Objects;

+ U.S. Government Automated Standard Application for Payments (ASAP).

Minimum Qualifications

Six years of experience in accounting, auditing, financial operations, payroll, or banking; OR

Six years of full-time experience in any field plus twenty-four semester hours in accounting plus three years of experience in accounting, auditing, financial operations, payroll, or banking; OR

A bachelor’s degree with twenty-four semester hours in accounting plus three years of experience in accounting, auditing, financial operations, payroll, or banking; OR

A bachelor’s degree in accounting, finance, business administration, management, economics, or statistics plus three years of experience in accounting, auditing, financial operations, payroll, or banking; OR

An advanced degree in accounting, finance, business administration, management, economics, quantitative methods, or statistics plus two years of experience in accounting, auditing, financial operations, payroll, or banking; OR

Possession of a Certified Public Accountant (CPA) license plus one year of experience in accounting, auditing, financial operations, payroll, or banking.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=171400) .

Job Duties and Other Information

Job Duties:

30% Budget/Appropriation Control

+ Prepares annual budget request and tracks progress through the appropriation process; prepares analysis of recommended appropriations and changes.

+ Allocates approved/appropriate d budget to divisions and organizations within programs. Enters and maintains approved budget levels in statewide accounting system

+ Prepares budget adjustment forms (BA-T s ) as requested by programs; obtains all required Information and documentation

+ Maintains and updates Excel worksheets used in preparation of annual budget request package

+ Utilizes(SAP) to balance TO (headcount ) for each program and provide Information for annual budget requests.

+ Utilizes Business Objects and LAGOV-ECC systems to ensure that the systems are balanced to each other. Provides budget information requested by Office of Planning & Budget and program personnel as needed.

30%Expenditure Control and Monitoring

+ Prepares monthly program expenditure reports: determines means of financing for expenditures, compares expenditures by category type and means of financing to approve budget, confers with program staff on problems, projects future expenditures

+ Generates and reviews reports to verify correct use of the expenditure object codes in the categories of Other Charges, interagency Transfers, Professional Services, and Acquisitions..

+ Prepares journal vouchers to correct expenditure coding errors.

+ Assists program staff in analyzing expenditures by designing ad hoc reports and researching expenditures.

+ Balance all acquisitions {those to be tagged) in AFS (Advantage Financial System) to the state's property system (LPAA). Utilize ISIS Human Resource (SAP) system to monitor payroll expenditures and prepare payroll projections.

+ Review contracts to verify funding source, match requirements (if applicable) and budget.

30% Federal Aid and interagency Project Accounting

+ Maintains files on all approved grants and projects; sets up reporting structure in the statewide accounting system to track expenditures.

+ Invoices for IAT projects and federal projects according to agreements.

+ Draws federal funds (electronically) as reimbursement for actual expenses (usually biweekly). Records expenditures and receipts in ledger.

+ Monitors grant and project spending levels and funding availability; coordinates with program staff to resolve problems. Prepares quarterly, semi-annual, and annual federal reports on expenses and warrants as required by grants.

5% Operating cash Management

+ Completes draws bi-weekly through the statewide accounting system funds to cover operating expenses; determines appropriate means of financing; monitors remaining budget levels; maintains ledger by source of funding.

+ Completes Fund Loans to ensure availability of cash for expenditures. Transfers cash from fund balances to operating accounts.

5% Other

+ Prepares Schedule 8 (Federal), Schedule 13 (IAT), and Schedule 16 (CEA) for annual financial report (AFR) by office for submission to the Division of Administration, Office of Statewide Reporting and Accounting Policy.

+ Capital Outlay Budget/Project Management: Maintains a file on each active project to include contracts, correspondence with FPC, purchase orders, and invoices; transmits all documents and payment requests to FPC for review and processing; monitors expenditure levels (to be within appropriation); draws federal funds for payment of capital outlay expenses where applicable.

Other Requirements

+ Assist with state and federal audits by providing Information requested by auditors.

+ Physical requirement Includes, but is not limited to, occasional physical medium effort. Work is performed in a physically comfortable position, sitting, standing, and walking. Some lifting is required, but no more than forty pounds.

+ Physical level requires repetitive motions of the wrists, hands, and or fingers, and possible eyestrain in use of extended or repeated use of computer keyboard and monitor.

+ Ability to hear and communicate verbally.

+ Ability to read and interpret rules and regulations.

+ Ability to communicate both verbally and in writing. Appropriate vocabulary and grammar skills. Ability to work well with superiors, subordinates, and coworkers.

+ Ability to maintain confidentiality.

+ Regular and predictable attendance is required. Ability to work overtime as necessary.

Position-Specific Details:

Appointment Type: Probational or Promotional

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

For further information about this vacancy contact:

Department of Wildlife & Fisheries

Human Resources

Baton Rouge, LA 70898

Gertrude L. Triplett

[email protected]

The Department of Wildlife and Fisheries is a State As a Model Employer (SAME) agency that supports the recruitment, hiring and retention of individuals with disabilities. For more information on employment resources for individuals with disabilities, see the Louisiana Employment Resources Guide athttp://www.laworks.net/Downloads/LRS/EmploymentResourceGuide\_2018.pdf(Download PDF reader)

Wildlife & Fisheries is an Equal Opportunity Employer

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

Do you possess 24 semester hours in accounting from a regionally accredited college?

+ Yes

+ No

02

If you answered 'yes' to the previous question, please type each course name, semester hours earned, and the accredited university. If you answered 'no,' type N/A. Example: ACCT 2001 - Introductory Financial Accounting - 3 hrs – LSU NOTE: Failure to list all specific courses may result in your application being considered incomplete.

03

Do you have a current certified public accountant (CPA) certificate?

+ Yes

+ No

04

If you answered yes to the previous question, please list the license number, issue date, and expiration date. If no, please type N/A.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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