"Alerted.org

31083BR

Job Title:

Administrative Associate

Department:

Student Engagement Center

Primary Campus:

University of Kansas Lawrence Campus

Job Description:

30% Communication

+ Greet visitors, answer phone calls, and respond to departmental emails.

+ Answer inquiries about the Student Engagement Center functions, events, and activities.

+ Using independent judgment, determine what requires immediate attention of the Director and refer other matters to appropriate staff and departments.

+ Maintain the SEC listserv, and create monthly SEC newsletters

30% Administrative

+ Schedule appointments for SEC staff in person, and via telephone and email between students, faculty, and other administrators on campus and within the community. Because of the complexity of schedules it is important that meetings are scheduled without conflicts or errors.

+ Work with student organizations, campus departments, and outside vendors to maintain Sabatini Multicultural Resource Center classroom, lobby, and conference room calendars, equipment, and technology.

+ Order office equipment, supplies, and other promotional items.

+ Maintain flyers, brochures, and other outreach materials for display and referral.

20% Budget/Personnel

+ Hire, train, and supervise student assistants who provide front desk coverage in the evenings and in the absence of the Administrative Assistant.

+ Be knowledgeable about university business/personnel policies and procedures. Work with the Director and fiscal personnel to process payments for invoices received.

+ Accept and document receipt of payments for SEC retreats.

10% Website Management

+ Design and manage links, language, and announcements on oma.ku.edu website.

+ Create forms and compile data from online applications for SEC retreats and scholarship offerings.

+ Update KU calendar with SEC events.

10% Other

+ Other duties as assigned.

Req ID** **(Ex: 10567BR)** **:

31083BR

Disclaimer:

The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX, [email protected], Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY.

Work Schedule:

Monday - Friday 8am to 5pm

FLSA Status:

Nonexempt

Conditions of Employment:

Contingent on Funding

Contact Information to Applicants:

Jordan Brandt

785-864-4032

Required Qualifications:

1. High School diploma or GED equivalency and two years of office experience or two years of post-secondary education.

2. Experience that required working independently, as evidenced by application materials.

3. Three (3) years experience using Microsoft Office suites and business software skills.

4. Effective written communication skills, as evidenced by application materials.

5. Two (2) years experience with website creation/Content Management System (CMS).

Employee Class:

U-Unclassified Professional Staff

Advertised Salary Range:

45,000

FTE:

1.0

Preferred Qualifications:

1. Three years’ experience in a professional office setting.

2. Excellent oral communication skills, as demonstrated by previous experience with training sessions, public speaking, or presentations.

3. Five years proficiency in Microsoft Office suites and business software skills.

4. Strong interpersonal skills and ability to work as a team member, as evidenced in application materials.

5. Four years' experience with procurement systems.

Position Overview:

The University of Kansas invites applications and nominations for the position of Administrative Associate for the Student Engagement Center. The Administrative Associate will report to the Director of the Student Engagement Center.

The Student Engagement Center at the University of Kansas serves as a hub for student involvement, leadership development, impact programs and resources, and community programs. Through the Student Engagement Center, KU students deepen their connection to each other and KU by exploring communities and opportunities to thrive during their Jayhawk experience. Students will engage through registered student organizations, leadership experiences, and professional development workshops. The Center will impact students by providing for direct needs in the Campus Cupboard, Pregnant and Parenting Pantry, clothing closets, and the Emergency Aid Network. Jayhawks will build community as they connect with peers and engage in student support programs. The Student Engagement Center enhances existing programs by providing greater resources and deeper connections across Student Affairs.

The Administrative Assistant for the Student Engagement Center will support the Director and serve as the office manager. This position will be responsible for managing calendars and schedules as well as assisting with various projects. This position will work in partnership with administrative staff of the Provost and relevant KU offices. This position requires an individual who has the ability to interact with public inquiries regarding records or services in a professional, courteous manner.

This position will handle room scheduling for the Sabatini Multicultural Resource Center and coordinate student hourly positions; this will involve the ability to multi-task for the director and to maintain multiple schedules and work-flows. This position handles highly sensitive, confidential and/or personnel issues and is charged with safeguarding the information accordingly. On a regular basis the position word processes, composes and edits official correspondence, reports, or other confidential documents as required. This position uses a variety of computer software to complete administrative assignments.

Reg/Temp:

Regular

Application Review Begins:

11-Aug-2025

Anticipated Start Date:

25-Aug-2025

Additional Candidate Instruction:

In addition to the online application, the following documents are required to be considered for this position:

+ Cover letter describing how you meet the required and preferred qualifications.

+ Resume

+ List of three (3) professional references

Only complete applications will be considered.

Application review begins Monday, August 11th, 2025. and will continue until a qualified pool of applicants are identified.

Job Family:

Administrative Support-KUL

Work Location Assignment:

On-Site