• Administrative Assistant II

    MyFlorida (West Palm Beach, FL)


    ADMINISTRATIVE ASSISTANT II - 22010568

    Date: Aug 1, 2025

     

    The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) .

     

    Requisition No: 857925

     

    Agency: State Courts System

     

    Working Title: ADMINISTRATIVE ASSISTANT II - 22010568

     

    Pay Plan: State Courts System

     

    Position Number: 22010568

     

    Salary: 40,664.88

     

    Posting Closing Date: 12/01/2025

     

    Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

     

    How to Apply

     

    Do not click "Apply Now". You must apply on the 15th Judicial Circuit website to be considered.

    Visit the 15th Judicial Circuit of Florida Employment website:

    https://www.governmentjobs.com/careers/15thcircuit/jobs/5027389/payroll-associate-administrative-assistant-ii?pagetype=jobOpportunitiesJobs

    Summary

    The primary function of the Payroll Associate is to process Fifteenth Judicial Circuit County-funded employee payroll. In addition to primary function of the position, the payroll associate will provide advanced administrative, organizational, coordinating, and clerical support to the Human Resources Team. These tasks include (but is not limited to) assisting with the communication of senior judge assignments and procedures, providing coverage to the front desk, sending correspondences, maintaining confidential HR documents, communicating HR policies and providing administrative assistance during special projects. The Payroll Associate works under the direct supervision of an executive leadership position within the Human Resources Team.

     

    Examples of Work Performed

     

    + Assist with coordinating senior judge assignments in accordance to Administrative Order No. 11.201-9/24.

    + Assist with payroll duties for Fifteenth Judicial Circuit County-funded employees.

    + Assist with coordinating events

    + Send correspondences to relevant stakeholders

    + Maintain and update reports

    + Serve as the primary back up to the front desk receptionist

    + Answer and transfer calls on a multi-line phone system and greet visitors

    + Provide information and direct callers/visitors to proper personnel, as well as screen telephone calls and direct visitors to the secure areas of Court Administration

    + Resolve issues and process sensitive/confidential documents

    + Set up and maintain files, books, records, and other departmental systems of responsibility

    + Type documents, maintain calendars, process mail, and shred documents

    + Establish a working relationship with judges and court personnel

    + Provide clerical assistance to Human Resources department

     

    The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.

    MINIMUM QUALIFICATIONS:

    High School Diploma (or GED) and a minimum of one year of college or vocational school education in office skills, computer or closely related field; plus a minimum of two years related experience. Additional relevant experience may substitute for college education on a year-for-year basis.

    PREFERRED:

    Experience working in Human Resources.

     

    Relevant experience and/or education may substitute for the recommended minimum qualifications on a year-for-year basis.

    KNOWLEDGE SKILLS AND ABILITIES:

    + Exceptional written and verbal communication skills

    + Ability to organize documents electronically

    + Telephone skills

    + Ability to type 30 wpm

    + Detailed oriented

    + Accurate use of the English language and grammar

    + Demonstrated ability to work independently

    + Ability to interact with a diverse set of people in an open, friendly, customer-oriented manner

    ADDITIONAL INFORMATION

    NOTICE:

    Incomplete applications will not be considered. Applications will continue to be received until the position is filled. Submission of an application does not guarantee the applicant an interview. Applicants will be subject to a criminal background check. We are an Equal Opportunity Employer. We do not discriminate on any of the protected classes.

     

    If you are a person with a disability who needs any accommodation in order to participate in the interviewing process once selected, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the Americans with Disabilities Act Coordinator, Palm Beach County Courthouse, 205 North Dixie Highway West Palm Beach, Florida 33401; telephone number (561) 355-4380 at least 7 days before your scheduled either in-person or telephonic interview; if you are hearing or voice impaired, call “711.”

     

    The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

     

    Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

     

    The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

    Location:

    WEST PALM BEACH, FL, US, 33401

    Nearest Major Market:Palm Beach

     

    Nearest Secondary Market:Miami