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Job Title: Document Control Specialist

Hours/Schedule: Mon - Fri, 8am - 5pm

Pay Rate: $22 - $24.50/hr

Type: Contract, Potential for extension or conversion to permanent

Responsibilities

Document Management:

• Organize, file, and archive physical and digital documents in a systematic manner.

• Develop and maintain naming conventions and categorization for easy retrieval of documents.

• Conduct regular audits of documents to ensure they are accurate, up-to-date, and comply with company standards.

Data Entry:

• Accurately enter and update data in various systems, ensuring high levels of accuracy and attention to detail.

• Monitor and ensure supplier transparency by maintaining accurate records of supplier information and communications.

Software Proficiency:

• Utilize Microsoft Word to create, format, and edit documents as needed.

• Use Microsoft Excel for data manipulation, including the use of formulas, pivot tables, and data visualization (charts/graphs).

Collaboration and Support:

• Work collaboratively with team members to support various projects and initiatives.

• Communicate effectively with colleagues across departments to facilitate smooth operations and resolve issues.

• Participate in team meetings and contribute to discussions, sharing insights and feedback.

Learning and Development:

• Demonstrate a proactive approach to learning new software and tools, particularly document approval platforms and other relevant applications.

• Stay updated on best practices related to document management and data entry.

Requirements

• High school diploma or equivalent; associate or bachelor’s degree preferred.

• Proven experience in document management and data entry; previous administrative experience or Quality Assurance experience is a plus.

• Proficiency in Microsoft Word and Excel; familiarity with additional software applications is a plus.

• Strong attention to detail and accuracy in data entry and document management.

• Excellent organizational and multitasking skills, with the ability to prioritize tasks effectively.

• Strong interpersonal and communication skills, with a collaborative approach to teamwork.

• Ability to learn new software programs quickly and efficiently.

Benefits

System One offers eligible employees health and welfare benefits coverage options, including medical, dental, vision, spending accounts, life insurance, voluntary plans, and participation in a 401(k) plan.

Ref: #558-Scientific

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.