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Primary City/State:

Tucson, Arizona

Department Name:

Vascular Surgery-Clinic

Work Shift:

Day

Job Category:

Administrative Services

Find your path in health care. Operating a hospital is more than IV bags and trauma rooms. One might be surprised by the number of people who work behind the scenes and play a critical role in ensuring the best care for our patients. Apply today.

As the Division Manager you will be responsible for serving as the administrative liaison with Banner and Supervisor for all trainees and administrative staff. Establishes and updates department workflow based on organizational policies and procedures, standard professional practices, guidelines, and standards as specified by accrediting agencies and related local, state, and federal laws and regulations.

**Divisions Associated with this Role:** Surgical Podiatry and Vascular Surgery

This is a Full Time in person only 40 hour per week position.

Banner University Medical Group is our nonprofit faculty practice plan associated with the University of Arizona Colleges of Medicine in Phoenix and Tucson. Our 800-plus clinicians provide primary and specialty care to patients at highly ranked Banner - University Medical Centers and dozens of clinics while providing mentorship to more than 700 residents and fellows. Our practice values and encourages the three-part mission of academic medicine: research, education and excellent patient care.

Job Description

POSITION SUMMARY

This position serves as the administrative liaison with Banner and Supervisor for all trainees and administrative staff. Establishes and updates department workflow based on organizational policies and procedures, standard professional practices, guidelines, and standards as specified by accrediting agencies and related local, state, and federal laws and regulations.

CORE FUNCTIONS

1. Provides supervisory/management duties for Residents, Fellows and Office/Administrative team members. Manages the trainee profiles and monitors work hours. Reports on FML notices, HIPPA violations, certificate update requirements, terminations.

2. Develops and maintains effective working relationships with program directors, staff, faculty, and residents/fellows. Maintains high levels of customer satisfaction through oversight of staff interaction with customers.

3. Oversees, plans, and directs the daily workflow and staffing needs of the ACGME programs as they relate to Banner tools and processes. Assists in the resolution of system issues and ensures employee conflicts are resolved efficiently.

4. Approves reimbursement requests for ACGME trainees. Supervises Department of Medicine Administrative Support Staff including time approval. Provides guidance and training to Administrative Staff in the Sections and Administration regarding how to prepare Banner documents and interpret Accounts Payable, Travel and Purchasing policies and procedures.

5. Reviews and trains Department of Medicine (DoM) support teams on Banner Physician/APP recruitment and travel pre-authorizations for department. Reviews Banner AP check requests, employee reimbursements, and travel expense reports for accuracy and completeness according to Banner and internal department established policies and procedures. Performs daily scan, data entry and index Banner check requests, employee reimbursements, and travel expense reports into DocuWare.

6. Prepares Banner forms for the DoM Finance Office and assists Section Admins as needed or when requested. Ensures appropriate signatures on forms that will be submitted to Banner Corporate Office.

7. Prepares monthly invoices for Banner (UPH/UAHN/UMC) contracts. Reviews vendor contracts and fees.

8. Researches vendor inquiries and accounts payable issues. Takes appropriate action to correct the issue as needed. Creates reports from Department Database and electronic files for compiling specific expenditures when requested.

9. This position works under the direct supervision of the Department Administrator, following established procedures. Uses established knowledge and problem-solving skills with to work independently in a fast paced, multi-task environment. Primary responsibility is to main department assigned.

Performs all functions according to established policies, procedures, regulatory and accreditation requirements, as well as applicable professional standards. Provides all customers of Banner Health with an excellent service experience by consistently demonstrating our core and leader behaviors each and every day.

NOTE: The core functions are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Specific tasks or responsibilities will be documented as outlined by the incumbent's immediate manager.

SUPERVISORY RESPONSIBILITIES

DIRECTLY REPORTING

Includes direct supervision of Department Leaders and/or Professional and Admin Staff

MATRIX OR INDIRECT REPORTING

None

TYPE OF SUPERVISORY RESPONSIBILITIES

This position has full managerial scope and authority for employment actions, including coaching, candidate selection, training and development, performance appraisals, work assignments, and disciplinary action.

Banner Health Leadership will strive to uphold the mission, values, and purpose of the organization. They will serve as role models for staff and act in a people-centered, service excellence-focused, and results-oriented manner.

PHYSICAL DEMANDS/ENVIRONMENT FACTORS

OE - Typical Office Environment

Requires extensive sitting with periodic standing and walking.

May be required to lift up to 20 pounds.

Requires significant use of personal computer, phone and general office equipment.

Needs adequate visual acuity, ability to grasp and handle objects.

Ability to communicate effectively.

May require off-site travel.

MINIMUM QUALIFICATIONS

Bachelor’s degree in business, healthcare related field or equivalent experience is required.

Requires a proficiency level typically attained with 3-5+ years’ experience in healthcare operational/financial management, quality improvement, risk assessment, change management, and project/standardization work at multiple facilities.

Must be adept at creating and communicating a clear and detailed program plan to internal/external stakeholders, effectively aligning resources and motivating multi-disciplinary teams to achieve goals and create partnership-style relationships. Must have demonstrated technical, organizational, project management and negotiation capabilities. Must be a self-starter with excellent ability to implement and execute. Must have the ability to balance the big picture with the day-to-day delivery details, connecting key project needs and internal resources to prioritize the workload. Must have a strong desire to improve the lives of patients, their care givers, and families. Must possesses compassion and empathy coupled with accountability and execution.

PREFERRED QUALIFICATIONS

Master’s degree in business or healthcare related field.

Additional related education and/or experience preferred.

EEO Statement:

EEO/Disabled/Veterans (https://www.bannerhealth.com/careers/eeo)

Our organization supports a drug-free work environment.

Privacy Policy:

Privacy Policy (https://www.bannerhealth.com/about/legal-notices/privacy)

EOE/Female/Minority/Disability/Veterans

Banner Health supports a drug-free work environment.

Banner Health complies with applicable federal and state laws and does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, age, or disability