• Contract Administration Assistant I

    Atec, Inc. (Stafford, TX)


    SUMMARY

    + Clerical work and administrative business detail.

    ESSENTIAL DUTIES/RESPONSIBILITIES

    + Read and route incoming mail.

    + Type and transmit correspondence for Marketing and Contract Administration.

    + File correspondence and other records.

    + Answer telephone and provide information or route calls and place outgoing calls.

    + Schedule meetings.

    + Assist with preparation and maintenance of quote files.

    + Assist Contract Administration.

    + Provide receptionist back-up relief.

    + Record minutes of staff meetings.

    + Assist with client/customer relations.

    + Complete department supply orders.

    + Compile and distribute memos and correspondence.

    + Assist with logging Request for Quotes (RFQ's) in ERP system for quote number assignment and ensure data is current.

    + Assist with researching parts history (includes NSN history).

    + Initiate job quote packages for Contract Administration and Estimating and ensure timely response.

    + Obtain necessary copies of drawings, and/or Bill of Materials (BOM) from Document Control.

    + Maintain quote file and log according to status (In process/Cancel/No Bid/Tracking, etc.).

    + Acquire proposal status from Estimating Department and customers and update electronic system.

    + Print ERP report and updating ERP as required by Contract Administrators.

    + Perform other related duties, as assigned, for the purpose of ensuring an efficient and effective work environment.

    + Ensure activities are conducted in accordance with Atec International Standards Organization (AS9100/ISO) policies and correct and report any deviations to appropriate area manager/supervisor.

    AS9100/ISO SPECIFIC DUTIES

    + Be familiar with and understand Atec Quality Policy and company objectives.

    + Understand required AS9100/ISO specific Procedures and Work Instructions.

    + Complete all records required by Procedures and Work Instructions.

    + Participate in Atec Continuous Improvement activities as appropriate (including Strategic Planning, AIM, Suggestion box, etc.).

    + Participate in AS9100/ISO training as required.

    + Cooperate with Auditors.

    + Report any deviations to appropriate area manager/supervisor.

    EDUCATION AND/OR EXPERIENCE

    + High school diploma or General Education Degree (GED); or one to three years related experience; or combination of education and experience.

    + Proficiency with computer software including Microsoft Office.

    PHYSICAL DEMANDS

    + Employee is regularly required to stand or sit, usually at a computer and/or typewriter for an extended period of time and occasionally to stoop or kneel.

    WORK ENVIRONMENT

    + Noise level in the work environment is usually moderate.

    + Extended work hours and/or travel may occasionally be required