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Administrative Assistant Associate

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The University of Michigan department of Environment, Health & Safety is seeking an Administrative Assistant Associate. This position serves as a critical member of the EHS

Administrative Team, who share responsibility for the day-to-day clerical and administrative support of the EHS department. The ability to work as part of a team is essential to the success of the person in this position.

*This is a one-year, benefits-eligible term limited appointment with potential for renewal*

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, the University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future.

Benefits include:

+ Generous time off, including vacation time, sick time, holiday and season days

+ A retirement plan that provides immediate vesting and two-for-one matching contributions after 12 months

+ Many choices for comprehensive health insurance

+ Life insurance

+ Long-term disability coverage

+ Flexible spending accounts for healthcare and dependent care expenses

+ Strong commitment to work/life balance

Responsibilities*

+ Coordinate Plan Review activities for the EHS office

+ Answer, screen, and route calls appropriately

+ Provide support to other administrative staff

+ Coordinate all EHS vehicle maintenance & maintain records

+ Create workorders and follow through to completion

+ Assist with maintaining department contact lists, email distribution lists, and reference files.

+ Scan documents for electronic record keeping

+ Data entry

+ Maintain departmental supplies & complete daily maintenance of equipment

+ Act in accordance with the Facilities and Operations' guiding principles: respect, collaboration, proactive, solutions-based and responsibility to the environment.

+ Other duties as assigned.

Skills You Have

+ Demonstrated ability to work independently, prioritizing work and balancing multiple projects concurrently.

+ Demonstrated ability to initiate activities and carry them through to completion as well as the flexibility to change focus and priorities quickly.

+ Experience handling highly confidential and sensitive information with a demonstrated ability to use sound judgment and diplomacy.

+ Ability to identify calls and/or emails that require immediate attention.

+ Strong verbal and written communication skills including active listening.

+ Ability to build positive and productive relationships with individuals at various professional levels.

+ Prior customer service experience and phone experience.

Required Qualifications*

+ High School diploma or equivalent

+ One to three years of experience or equivalent combination of education and experience

+ Proficiency with Microsoft Office and/or Google Docs

+ Ability to communicate effectively with a broad range of people across all levels of the organization.

+ Excellent organizational skills with strong attention to detail

+ Demonstrated ability to exercise discretion and confidentiality

+ Passion for building strong working relationships and a commitment to promoting a positive environment

+ Must exhibit and promote Facilities and Operations values of respect, collaboration, being proactive and solutions based

+ Demonstrated excellent attendance record

Desired Qualifications*

+ Familiarity with U-M policies and procedures.

+ Previous experience using the following:

+ Google

+ M-Pathways

+ Zoom

Work Schedule

Monday-Friday, 40 hours per week, 7:00 am to 4:00 pm. There is some flexibility with the start time for this position, but the successful candidate will need to be on site until at least 4:00 pm. Due to the nature of the work, this position is on site with no option for hybrid or remote work.

This position is not eligible for Visa sponsorship.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

Additional Information

F&O is a positive organization dedicated to the principles of being respectful, collaborative, solutions-based, and proactive.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.

Job Detail

Job Opening ID

267086

Working Title

Administrative Assistant Associate

Job Title

Administrative Assistant Assoc

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Onsite

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Occup Safety Environ

Department

EH&S

Posting Begin/End Date

8/06/2025 - 8/13/2025

Salary

$37,000.00 - $41,000.00

Career Interest

Administration