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Details

**Open Date** 08/05/2025

**Requisition Number** PRN16209N

**Job Title** PS UU Student - Admin/Clerical

**Working Title** Workforce Operations Assistant (Work-Study)

**Job Grade** SJ

**FLSA Code** Nonexempt

**Patient Sensitive Job Code?** Yes

**Type** Non Benefited Staff / Student

**Temporary?** No

**Standard Hours per Week** 10

**Full Time or Part Time?** Part Time

**Shift** Day

Work Schedule Summary

**Is this a work study job?** Yes

**VP Area** U of U Health - Academics

**Department** 00863 - Psychiatry - Administration

**Location** Campus

**City** Salt Lake City, UT

**Type of Recruitment** External Posting

**Pay Rate Range** $16.50

**Close Date** 10/01/2025

Priority Review Date (Note - Posting may close at any time)

Job Summary

The Workforce Operations Assistant supports the full employee lifecycle by providing administrative and operational support across key workforce operation functions. This role is responsible for assisting with job requisition postings, pre-boarding activities, leave of absence tracking, employee terminations, and various special projects. The ideal candidate is detail-oriented, organized, and able to handle sensitive information with discretion while delivering excellent internal customer service.

This position is a Federal Work Study Position available to current University of Utah Students who have applied and been offered Federal Work-Study ( FWS ) as part of your free application for Federal Student Aid ( FAFSA ).

As a student position we will work closely with you so that you can work around your school schedule for the Fall 25 and Spring 26 semesters.

Responsibilities

Job Requisition Support:

- Assist hiring managers with creating and posting job requisitions in the applicant tracking system ( ATS ).

- Ensure job postings are accurate, consistent, and aligned with organizational standards.

Pre-Boarding Coordination:

- Coordinate pre-employment activities including background checks, document collection, and onboarding schedules.

- Communicate with new hires to ensure a smooth transition into the organization.

Leave of Absence Administration:

- Help track and document employee leaves of absence in accordance with company policies and applicable laws.

- Serve as a point of contact for employees and managers regarding leave status and return-to-work procedures.

Termination Processing:

- Support offboarding processes including final documentation, and system access removal.

- Maintain accurate records of terminations and ensure compliance with internal procedures.

Data Entry & Record Maintenance:

- Ensure data integrity and confidentiality of employee information.

Special Projects & Reporting:

- Assist with HR-related projects such as audits, process improvements, and compliance initiatives.

- Generate reports and dashboards as needed to support workforce planning and decision-making.

General Administrative Support:

- Respond to internal inquiries related to workforce ops processes and policies.

- Provide backup support to other workforce ops team members as needed.

Minimum Qualifications

This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Preferences

Special Instructions Summary

This position is a Federal Work Study Position available to current University of Utah Students who have applied and been offered Federal Work-Study ( FWS ) as part of your free application for Federal Student Aid ( FAFSA ).

As a student position we will work closely with you so that you can work around your school schedule for the Fall 25 and Spring 26 semesters.

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.