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PROGRAM ADMINISTRATOR, Division of Student Affairs, Student Activities

Job Description

PROGRAM ADMINISTRATOR, Division of Student Affairs, Student Activities

Category

Charles River Campus --> Professional

Job Location

BOSTON, MA, United States

Tracking Code

25500086000806

Posted Date

8/6/2025

Salary Grade

Grade 46

Position Type

Full-Time/Regular

The Student Leadership & Impact Center (SLIC) serves as a dynamic hub for student engagement, leadership development, and experiential learning through service and civic action. A new initiative that integrates and elevates the missions of the former Student Activities Office (SAO) and the Community Service Center (CSC), SLIC offers a unified approach to co-curricular involvement, community impact and leadership programming at Boston University. Reporting to the Director of SLIC, the Program Administrator is responsible for the operational oversight of the Centers physical space, the coordination of core administrative functions, and the delivery of logistical support for events and programs. This includes supervision of student staff, providing logistical support for events, and coordination of day-to-day administrative functions. This role also includes direct supervision of the student-led yearbook and oversight of digital marketing such as websites and social media, ensuring digital content is accurate, engaging, and aligned with the university's student engagement mission. The Program Administrator plays a key role in ensuring the Center is welcoming, inclusive, and functional, and that its communications and programming effectively support student leadership, service, and involvement across BUs campuses.

Essential Functions:

1. Center Operations & Student Supervision

+ Manage the physical space of the SLIC office, including space reservations, inventory, work orders, and general upkeep. Develop and implement training for undergraduate student staff on front desk operations, visitor engagement, tours, and internal protocols. Supervise a student team responsible for greeting visitors, managing phones and email inquiries, supporting events, and maintaining office presence.

2. Website & Yearbook Oversight

+ Maintain and regularly update the websites for SLIC and SAO, coordinating with university communications as needed. Provide content management, ensure accessibility compliance, and update event, leadership, and program information. Supervise and support the production of the yearbook, including timeline planning, student supervision, and coordination with external vendors or design teams.

3. Event Coordination & Support

+ Co-facilitate events in collaboration with SLIC professional staff. Manage logistics including catering, space reservations, supplies, and event setup. Support student organization events, signature SLIC programs, and campus-wide student leadership workshops.

4. Finance & Student Payroll Administration

+ Reconcile monthly expenses using SAP. Process purchasing transactions, invoices, and reimbursements through Concur. Hire student employees via the Student Employment Office system, approve hours weekly, and ensure payroll runs efficiently.

5. Student Group Support Assist professional staff with event review.

+ Review and work with student groups on larger scale programs (international travel, minors, etc.)

6. Administrative Support

+ Manage SLIC listservs and update contact information as needed. Collect and analyze post-event surveys, track attendance, and disseminate event materials. Prepare reports for the Director on engagement and feedback.

Required Skills

+ Bachelor's degree required.

+ 1-2 years relevant experience in a university, student affairs, nonprofit or community engagement setting.

+ Strong organizational and project coordination skills, with attention to detail.

+ Experience working with college students or young adults in leadership, advisory or peer capacity.

+ Comfort with basic website platforms and digital communications tools.

+ Strong interpersonal skills and a commitment to creating inclusive and welcoming spaces.

+ Ability to work both independently and collaboratively in a dynamic team environment.

_We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor._

Required Skills

**Job Location:** BOSTON, MA

**Position Type:** Full-Time/Regular

**Salary Grade:** Grade 46

To apply, visit https://jobs.silkroad.com/BU/External/jobs/315742 (https://apptrkr.com/6449802)

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