"Alerted.org

Position Overview

Queens Community House (QCH) seeks a skilled Fleet Manager to oversee and maintain a fleet of approximately 20 vehicles, including passenger buses and delivery vans, supporting programs across multiple locations. The Fleet Manager will ensure safe, reliable, and compliant transportation operations by managing vehicle maintenance, driver compliance, transportation scheduling, and vendor relationships. This role collaborates closely with internal departments, supports logistical needs, and ensures compliance with DOT and safety regulations.

Key Responsibilities

Fleet Operations Management

+ Oversee day-to-day fleet operations, including vehicle dispatch, usage scheduling, safety inspections, and incident response.

+ Manage preventive maintenance, repairs, and vendor services to reduce vehicle downtime and extend asset life.

+ Ensure full compliance with DOT (Department of Transportation), AOSPP (Agency Annual On-Street Permit), and other regulatory requirements; maintain insurance and accident claim documentation.

+ Monitor fuel card transactions, mileage reporting, and submit reimbursement forms with supporting documentation.

+ Maintain accurate fleet inventory, maintenance records, and cost tracking (repairs, parts, fuel, insurance, and operating expenses).

+ Coordinate with program managers to meet transportation needs and ensure vehicle availability.

+ Support Facilities in moving equipment and materials between QCH sites.

+ Assist the Transportation Department with participant appointments and route planning.

Driver Management & Safety

+ Ensure all drivers are trained, licensed, and compliant with QCH Driver & Vehicle Policy.

+ Organize quarterly driver meetings and required training sessions, including defensive driving and safety programs.

+ Monitor driver performance and maintain driver qualification files.

Qualifications

+ Valid New York State Driver’s License with a clean driving record.

+ Minimum 2 years of fleet management experience, including vehicle maintenance scheduling and vendor coordination.

+ Knowledge of NYC roadways and routes for effective dispatch and routing.

+ Experience in transportation logistics and cross-department coordination.

+ Strong organizational, written, and verbal communication skills.

+ Proficiency with Microsoft Office and fleet management software systems.

+ Experience serving diverse or older adult populations preferred.

Schedule & Compensation

+ Schedule: Monday–Friday, 9:00 AM – 5:00 PM (occasional evenings/weekends as needed)

+ Status: Full-Time

+ Salary Range: $50,000 – $55,000 annually (based on experience)

Benefits

Queens Community House offers a competitive salary and comprehensive benefits package, including:

+ Medical, Dental, and Vision Insurance

+ Life Insurance

+ Flexible Spending Accounts (FSA)

+ Paid Family Leave (with QCH supplement for full pay during approved leave)

+ 403(b) Retirement Plan

+ Up to 27 days of annual leave (including 17 vacation days in the first year), 12 sick days, and specified federal holidays

+ Professional development, training, and networking opportunities

About Queens Community House

Queens Community House (QCH) is a multi-site, multi-service nonprofit organization serving the diverse population of Queens. We provide individuals and families with the tools to enrich their lives and build healthy, inclusive communities.

Equal Opportunity Employer | Drug-Free Workplace

Queens Community House provides equal employment opportunities to all employees and applicants, regardless of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or veteran status, in accordance with applicable laws.