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Job Description

The Agency You’ll Join

The New York City Mayor’s Office is responsible for overseeing city services throughout the five boroughs, coordinating public agencies and departments, and managing public property. New York City Mayor Eric Adams is head of the executive branch of New York City's government. Previously, Mayor Adams has served the people of New York City as an NYPD officer, state senator, and Brooklyn borough president. The Adams’ administration is leading the fight to serve the people of the greatest city in the world, ensuring delivery of efficient and effective services, working to make New York City’s economy stronger, reducing inequality, improving public safety, and making the city more affordable that meets the needs of all New Yorkers. We value leadership, transparency, fairness, and efficiency as we actively seek diverse talents from various sectors to join our team.

The Team You’ll Work With

The Mayor's Office of Special Projects and Community Events supports the Mayor’s commitment to honor the diverse communities of New York City by organizing, managing, and directing Mayoral public ceremonies, celebrations, and receptions, in partnership with city agencies and with the support of the private sector. These special events are hosted at Gracie Mansion also known as the People's House and other iconic sites across the City. The work of the unit is key to celebrating the diversity of the city and bringing New Yorkers together.

The Problems You’ll Solve

This position supports the Director of Events and Protocol and the broader event management team with both administrative and logistical tasks. It focuses on behind-the-scenes planning and execution and includes the opportunity to lead smaller events with guidance from senior staff.

Job responsibilities will include, but are not limited to:

- Provide administrative and logistical support to lead event planners. Tasks include coordinating planning meetings, managing and creating event materials (such as signage and briefings), maintaining the internal guest database, and updating staffing plans, guest lists, and RSVP reports. Manage shared events in boxes and ensure information is organized and accessible.

- Support the Director of Events and Protocol with administrative and strategic tasks, including maintaining the overall event calendar, drafting Mayoral event briefings and run-of-shows, and preparing other high-level materials needed to support the Executive Director. Staff and support the Director during Mayoral events as needed.

- In partnership with a Senior Event Lead, take ownership of operational planning and execution for events with up to 100 attendees. Assist with a range of formats, including heritage and community events, summits, conferences, and meetings, both indoors and outdoors at Gracie Mansion and other venues.

- As this is a floating position within the MOSPCE team, a cooperative attitude and flexibility are essential. This role will require collaboration with multiple team members across MOSPCE as well as staff from other Mayoral offices and external stakeholders.

- Assist in managing volunteers and interns during event coordination and on-site execution.

About You

- You have strong interpersonal skills and the ability to interact with guests at all levels and create a warm and welcoming environment are required.

- You have an enthusiastic, detail-oriented candidate with a strong interest in learning all aspects of event management as preferred. This position will work closely with both the Event Management and External Affairs teams within the MOSPCE unit.

- You have the ability to thrive in a fast-paced environment and enjoy being the go-to person who ensures no detail is overlooked.

- You are energized by interacting with people but equally comfortable working behind the scenes to bring events to life.

- You have the ability to enjoy problem-solving in real time and stay calm and solutions-focused when things don’t go exactly as planned.

- You have the ability to bring a positive, can-do attitude and a strong sense of ownership to everything you do.

MAYORAL PROGRAM COORDINATOR (M - 06423

Qualifications

1. A baccalaureate degree from an accredited college and two years of experience in administration, research, management, analytical work, community work or community activities; or

2. A four-year high school diploma or its educational equivalent and six years of experience as described in "1" above; or

3. A satisfactory equivalent combination of education and/or experience. However, all candidates must have at least one year of experience in administration, research, management, analytical work, community work or community activities.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Salary Min: $ 57,500.00

Salary Max: $ 62,500.00