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Description

Job Posting: Accounting Assistant

Job Type: Full-Time

Join their dynamic and supportive team, a leading manufacturer in Bergen County, NJ. We are seeking a detail-oriented and motivated Accounting Assistant to support our accounting and administrative functions.

Accounts Receivable

• Administer cash receipts processing and posting in SAP software

• Prepare checks received for deposit

• Maintain the specialized receipts file for customer service

• Follow up on and resolve customer payments variances

• Ensure all customer prepayments are appropriately applied in SAP

• Maintain shared mailbox for accounts receivable

• Prepare invoices to group affiliates ensuring all supporting documentation is complete

Accounts Payable

• Administer vendor bill processing from receipt to approval and perform financial system precoding

• Process payments to vendors in SAP software

• Distribute payments to vendors using CashPro Bank of America, vendor portals, or by check

• Track monthly vendor invoices to prepare for month end

• Maintain continuous organized file of outstanding vendor invoices

• Maintain organization of vendor payment files and profiles in SAP

• Collect and organize W9’s, prepare year end 1099’s

• Maintain shared mailbox for accounts payable

• Review and process expense reports in Concur

Banking

• Download previous day and current day banking activity

• Review of all daily cash activity: posting receipts, reviewing and confirming payments, posting journal entries for Concur payments; performing daily cash reconciliations

• Reconcile all credit card statements monthly

Other

• Prepare month end reports for commissions and royalties

• Process journal entries in SAP

• Prepare financial reports as directed

• Maintain fixed assets monitoring and laptop list with user information

• Prepare periodic intercompany transaction reconciliation reports

Administrative Duties

• Supporting Controller in all aspects of office organization and ensuring that the office runs efficiently. Assist in the overall improvement of the operations systems, including but not limited to

• Organize and maintain financial filing system, including mid-year and year-end clean up

• Provide general administrative and clerical support as needed

• Maintain office and kitchen supplies

• Organize in house lunches for meetings when necessary and organize events for outside activities

• Maintain office equipment

• Liaise with building management for facility issues and service/reservation requests

• Maintain documentation on lab purchase orders, matching up purchases order with invoices and getting approvals

Requirements • Minimum of 3 years of experience in accounting or a related field.

• Proficiency in accounts receivable and accounts payable processes.

• Strong skills in account reconciliation and invoice processing.

• Experience with data entry and financial reporting.

• Advanced knowledge of Microsoft Excel and familiarity with SAP or similar software.

• Ability to manage multiple tasks with attention to detail and accuracy.

• Excellent organizational and communication skills.

• Familiarity with expense reporting systems such as Concur is preferred.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .