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The Sr. Administrative Coordinator provides administrative support and performs general office management duties necessary for the efficient operations of a department. office, or program. This position provides project support to a Dean, Associate Dean, Department Chair, Program Leadership, or comparable business leaders. This position may provide support for fiscal and budget management for the assigned area. The responsibilities for this roles require significant collaboration and coordination with others.

The Sr. Administrative Coordinator serves an important and visible role, communicating and interacting with senior leadership (including but not limited to, the offices of the president, vice presidents, provosts, deans, faculty, and the DAR executive team) and important external relationships (such as trustees, donors, and alumni).

Specific Duties and Responsibilities:

+ Plan, support, and organize daily operational activities of the assigned area

+ Provide complex administrative, project, and calendar support to a Dean, Associate Dean, Department Chair, Program Leadership, or comparable business leaders

+ Manage team and/or assigned leaders calendars, plan and schedule meetings and coordinate their associated logistics

+ May support the administration of the department/unit's budget, including monitoring and tracking expenses, budget reconciliation, resolving issues, and assisting with developing budget projects, collecting for budget development

+ May represent department management in appropriate circumstances within the scope of the position's responsibility and purview

+ Independently develop and manage complex and key administrative projects (e.g. databases, reports, grant proposals, office workflow, records control, course materials)

+ Coordinate purchasing processes, process various department bills and reconcile accounts

+ Prepare meeting materials (e.g. draft agendas, collect relevant information) and staff high level meetings. Record and draft minutes, monitor and follow-up on action items

+ Coordinate and provide various general office services, e.g. payroll, purchasing, records control, office moves/renovations, repairs and maintenance

+ May serve as the liaison or office contract with facilities

+ Identify and resolve administrative problems and issues

+ Analyze operating practices, processes, and procedures (e.g. record keeping systems, forms control, office layout, and personnel requirements)

+ Develop and recommend administrative processes/procedures to assure efficiency in general office operations, interpret and communicate operating policies

+ Develop and compile reports

+ May assist with preparation of presentations

+ Assist with planning special events/functions, including workshops, conferences, etc.

+ Coordinate preparation, set-up and logistics for department/office events/functions

+ May perform some non-routine and confidential administrative functions

+ Coordinate work assignments of students and/or temporary office support as needed

Minimum Qualifications

+ High School Diploma or graduation equivalent.

+ Five years progressively responsible administrative experience.

+ Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.

Classified Title: Sr. Administrative Coordinator

Job Posting Title (Working Title): Sr. Administrative Coordinator

Role/Level/Range: ATO 37.5/03/OF

Starting Salary Range: Minimum: $41,437 - Maximum: $71,954 (targeted salary: $70,000; commensurate with experience)

Employee group: Full Time

Schedule: Monday-Friday, 8:30am-5:00pm

FLSA Status: Non-Exempt

Department name: 10001630-Sr. VP Development & Alumni Relations

Personnel area: University Administration

The listed salary range represents the minimum and maximum Johns Hopkins University offers for this position, based on a good faith estimate at the time of posting. Actual compensation will vary depending on factors such as location, skills, experience, market conditions, education, and internal equity. Not all candidates will qualify for the highest salary in the range.

Johns Hopkins provides a comprehensive benefits package supporting health, career, and retirement. Learn more: https://hr.jhu.edu/benefits-worklife/.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf