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Title: Horsemen’s Bookkeeping Coordinator - Temporary

Employee Status: Temporary Full Time

Work From Home Option: Not Applicable

FLSA Status: Non-Exempt

Job Overview:

Maintain horsemen’s accounts in accordance with policies and procedures. Provide customer service and handle various financial activities for authorized horsemen who maintain accounts with NYRA. Cross-train in the use of the Incompass System (Track Manager). Process office mailings and perform various other tasks as directed by Horseman's Bookkeeper.

Essential Functions:

+ Perform various activities for maintaining horsemen’s accounts in accordance with policies and procedures, which involve the following:

+ Provide, receive, and file (digitally) all required documentation such as signature cards,

tax forms and Photo ID’s.

+ Perform up to date data entry of horsemen information.

+ Perform research for accounts with returned mail.

+ Compliance:

+ Obtain Compliance paperwork for all new accounts (LLC, Articles of Incorporation,

Banking Verification for Corporate wires in and out), as well as updates for existing

accounts.

+ Submit Compliance paperwork to the Compliance Officer for approval.

+ File and maintain compliance records on all Horsemen accounts once approved.

+ Process background checks for all new owners, trainers and jockeys using Lexis Nexis

and CaseWare or current software provided by NYRA.

+ Provide customer service and handle various financial activities for authorized horsemen who maintain accounts with NYRA.

+ Process a high volume of check disbursements daily while following policies and procedures.

+ Complete a check tape daily which balances with Incompass check register.

+ Provide quality customer service for horsemen in person, as well as, on the phone.

+ Crosstrain in the use of the Incompass System.

+ Learn to perform Race Convert, Charge Gaming Commission Fee, post races, charge

claims on horses, as well as other necessary transactions.

+ Learn to process deposits and withdrawals to/from horsemen’s accounts to include cash,

checks, wire transfers for satisfying various fees, such as, stalls and insurance.

+ Learn to prepare the daily excel sheet.

+ Perform various other tasks:

+ Mail account statements at the end of every meeting.

+ Assist Horsemen’s Bookkeeper with yearly escheatment process.

+ Assist Horsemen’s Bookkeeper with yearly processing of tax forms.

+ Assist Horsemen’s Bookkeeper with online ordering of supplies.

+ Research and verify account information as needed.

+ Process miscellaneous mailings to horsemen.

+ Handle all office mailing, invoices, statements etc.

Qualifications:

+ Other Requirements:

+ Education (minimum): Bachelor’s Degree

+ Strong computer skills including Excel.

+ Required work locations: Aqueduct, Belmont, and Saratoga.

+ Knowledge of horse racing is a plus.

+ Knowledge Required: Computer experience required, especially Microsoft Office. The ability to adapt to a changing environment. Good customer service skills.

Summary of Physical Requirements and Work Environment:

+ Travel Requirements-FREQUENCY

+ To Belmont 15-25%

+ To Saratoga 15-25%

+ International 0-15%

Pay Range / Salary: $24.00-$25.00/hr