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### Job Duties

JOB SUMMARY:  To augment a young executive's daily effectiveness by coordinating key tasks in sales and marketing as well as perform all administrative duties necessary to maintain the growth trajectory of a highly innovative company.

MAJOR DUTIES / CRITICAL TASKS:

FINANCIAL/ACCOUNTING/RECORD KEEPING TASKS

•         Enter all financial information into QuickBooks Pro

•         Maintain all QuickBooks activities for coordination of metrics and audits by accountants

•         Generate various financial reports as well as update business and financial tracking documents as directed by management

•         Create invoices and job reports

•         Handle all bank deposits, track balances, and advise of necessary bank transfers

•         Manage accounts receivable and accounts payable

•         Maintain 401k record keeping

•         Prepare financial data package for accountant/tax preparer

•         Lead and manage the collections process

•         Other duties as directed by management

OFFICE MANAGER

•         Manage office supply inventory

•         Maintain all files

•         Prepare for client/customer office visits

•         Answer all telephone calls, etc.

•         Prepare for staff meetings

•         Make travel arrangements

•         Manage vendors

•        Other duties as directed by management

MARKETING ASSISTANT

•         Update customer database

•         Perform market research on new or existing segments

•         Coordinate marketing trips for executives

•         Generate marketing communications and customer correspondence

•         Prepare system for quick retrieval of past letters, proposals, etc.

•         Generate monthly call volume list

•         Record trip metrics for analysis

•        Other duties as directed by management

HUMAN RESOURCE COORDINATOR

•         Employee on boarding and termination activities

•         Benefits questions and benefits tracking

•         Payroll activities

•         Update manual as required

•         Advertise for new positions

•         Perform pre-screening of qualified candidates

•         Update and maintain candidate database

•        Other duties as directed by management

REQUIRED EDUCATION / EXPERIENCE:

15+ years related/combined experience or Bachelor’s degree in Business Administration plus 5 years related experience.

Must have certification in Quickbooks or a minimum of 3 years continuous experience with Quickbooks and the applicant's previous position had responsibility for entering data in Quickbooks.  Candidates not possessing this criteria will be automatically disqualified

Previous training in GAAP a plus

Must exhibit a "yes first" attitude and boundaryless behavior in executing the tasks of the job

Candidate must possess innate organizational skills as well as exhibit extreme flexibility and prioritization skills due to the rapidly shifting nature of the daily duties

Notary public a plus

This will be a challenging and rewarding opportunity. We offer in addition to the challenging position a competitive compensation package complete with benefits such as medical, dental, 401(k), etc.

When applying, please submit a cover letter referencing your key experiences to your resume as well as why you feel you would excel in this position.

### Minimum Education Required

High School

### Minimum Experience Required

0 years

### Shift

First (Day)

### Number of Openings

1

### Public Transportation Accessible

Yes

### Veterans Encouraged to Apply

Yes

### Physical Required

No

### Drug Test Required

No

### Compensation

$25.00 - $35.00 / Hourly

### Postal Code

55117

### Place of Work

On-site

### Requisition ID

1710

### Job Type

Full Time

### Job Benefits

Health, Dental, Vision, Life insurance benefits. PTO.

### Application Email

[email protected]