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### Job Duties

The Assistant Department Adjutant is charged with carrying out the Department By-laws, administering the policies and mandates of the Department Executive Committee (DEC), the Department Commander, and the Department Adjutant. The Assistant Adjutant reports directly to the Department Adjutant. Assists with the communication of all official correspondence from National Headquarters and the Department for dissemination to Districts and Posts. The Assistant Adjutant shall perform all other duties as required of the office and the Department Adjutant.

### Minimum Education Required

Bachelor’s degree preferred, but not required, relative to the skills required to perform the job.

### Minimum Experience Required

Strong knowledge of American Legion policies and procedures. Proficient in Microsoft applications. Leadership and Administration, Program Planning and Management, Financial Planning and Management, Communications, and Risk Management Experience. Must be a member or eligible for membership in The American Legion.

Leadership and Administration

• Assists as a liaison to the National Organization, frequently communicating with National Headquarters

• Carry out all National Headquarters requests in writing and within the annual Department Adjutant's Manual

• Collaborate and assist the Department Commander and any other elected or appointed Officers.

• Help foster effective teamwork between the DEC, Department Officers, and Department Staff

• Assist with the creation, maintenance, and distribution of a department calendar for the DEC and members of the organization.

• Maintain and organize speaking requests for Department Officers who are asked to speak at Posts, Counties, Districts, and outside organization functions.

• Assist with receiving, recording, formatting, and numbering resolutions submitted to the Department by Posts, Counties, Districts, or the Department Executive Committee, and assign to the appropriate Committee or Convention Committee

• Professionally advise the Department Executive Committee on Department operations.

• Work to enhance the Department’s community and State profile.

Program planning and management

• Assist with the planning, implementation, and evaluation of the Department's programs and services.

• Ensure that the programs and services offered by the Department contribute to the Four Pillars and reflect the priorities of the Department Executive Committee

• Monitor the day-to-day delivery of the programs and services of the Department to maintain or improve quality.

• Assist with the planning, implementation, execution, and evaluation of special projects.

• Participate in developing a vision and strategic plan with the Department Committee to guide the Department's operations.

Financial planning and management

• Work with the Department Adjutant, Finance Committee, and Staff to prepare a comprehensive budget for presentation and approval by the Department Executive Committee

• Assist with securing adequate funding for the operation of the Department.

• Research funding sources, oversee the development of fundraising plans, and write funding proposals to increase the funds of the Department.

• Participate in fundraising activities as appropriate.

• Assist with sound bookkeeping and accounting procedures.

• Assist with the development of comprehensive, regular reports on the revenues and expenditures of the organization for the Finance Committee and Department Executive Committee.

Communications

• Communicate with the organization so that Legionnaires are kept informed.

• Oversee proper usage of the Department social media outlets.

• Assist with the preparation of official correspondence on behalf of the Department Commander and Department Executive Committee

• Record, archive, and maintain District information regarding appointments, conferences/conventions, and biographies.

• Receive Post correspondence and complaints and route to the appropriate people, and maintain post files at Department Headquarters

• Organize, manage, and communicate information from Districts regarding elections and appointments to Districts and delegates to conventions for both National and Department.

Risk management

• Establish good working relationships and collaborative arrangements with community groups, funders, politicians, and other organizations to help achieve the goals of the organization.

Travel

• Travel and overnight stay are requirements for this position.

• Travel throughout the state of Minnesota is required to attend meetings, banquets, and functions of the department.

• Travel to national meetings, such as conventions, conferences, and courses of instruction, is scheduled throughout the year.

• Travel can be for one day and for up to a week or two.

### Shift

First (Day)

### Number of Openings

1

### Public Transportation Accessible

Yes

### Veterans Encouraged to Apply

Yes

### Physical Required

No

### Drug Test Required

No

### Compensation

$

### Postal Code

55155-2000

### Place of Work

On-site

### Requisition ID

1723

### Job Type

Full Time

### Job Benefits

Health Insurance, Dental Insurance, 401(k), Paid holidays, vacation, PTO, Vision Plan

### Application Email

[email protected]