"Alerted.org

Job Summary:

The Administrative Coordinator is the Executive Assistant to the Chair of the Department of Neurology at Upstate Medical University. Employee will handle the Chair's schedule and handle the administrative operations of the Neurology Department.

Responsibilities will include:

+ Physician recruitment and on-boarding of physicians and other providers; this will include working with recruitment firms, coordinating travel, preparing itineraries and working with multiple departments on campus. Other duties include medical staff appointments, re-appointments and promotions, creation of complex clinical schedules for multiple clinical services, including input into scheduling software.

+ Incumbent will assist physicians with on-line profiles, update departmental web-site and prepare department newsletters, as needed. Act as the liaison with the physicians and other departments to coordinate receipt of necessary information and documentation as needed, and maintain detailed records to track receipt. Handle department level communications from the Chair and distribute information to appropriate parties, as needed.

+ Coordinate office moves and set-up including working with IMT and Telecommunications. Work with vendors to do purchasing of equipment, computers, office supplies, reconciling and verifying purchases. Handle work orders with Property, Plant and Equipment department, keep detailed log of all department equipment, maintain record storage system.

+ Prepare PowerPoint presentations for meetings and record and send minutes. Act as a liaison with the Dean's Office, the Medbest Credentialing office, UUMAS and others. Maintain spreadsheets, directories and other tracking tools that will be utilized by other Department personnel.

+ Supervise administrative assistant, organize all departmental functions and special events. Prior supervisory experience preferred. Proficiency with Word, PowerPoint, Excel required. Excellent oral/written communication, interpersonal and organization skills are required.

Minimum Qualifications:

Bachelor's Degree in an appropriate field and 2 years related experience. Will consider equivalent combination of education and experience.

Preferred Qualifications:

Excellent oral and written communication skills, competency in appropriate computer software applications, and good organizational skills.

Work Days:

M-F Daytime Hours

Message to Applicants:

Our benefits package includes health, dental and vision insurance, eligibility for employer 401k funding after 1 year (3% quarterly/5% annual on vesting schedule), tuition reimbursement, generous paid time off, including vacation and personal time, paid sick leave, holidays and floating holidays.

G6: $22.00 - $38.57

Please note the salary information shown is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as internal equity, market and business considerations.

Recruitment Office: MedBest Medical Management