• Program Coordinator I P9

    Texas A&M University System (College Station, TX)


    Job Title

     

    Program Coordinator I P9

     

    Agency

     

    Texas A&M University System Offices

     

    Department

     

    Texas A&M Innovation

     

    Proposed Minimum Salary

     

    Commensurate

     

    Job Location

     

    College Station, Texas

     

    Job Type

     

    Staff

    Job Description

    The System Offices is one of several system members within the Texas A&M University System representing one of the largest systems of higher education in the nation, with a network of 11 universities, a comprehensive health science center, eight state agencies, and the RELLIS Campus. The Texas A&M University System mission is to provide education, conduct research, commercialize technology, offer training, and deliver services for the people of Texas and beyond.

     

    The System Offices, within the Texas A&M University System, provides an outstanding benefits package including, but not limited to: competitive health benefits; paid vacation, sick leave, and holidays; a defined benefit retirement plan with 8.25% employer contribution through Teachers Retirement System of Texas (TRS); tuition assistance; and wellness programs to promote work/life balance.

    Salary:

    $3,657.34 - $4,166.67 per month commensurate with experience.

    Job Description Summary:

    The Events Coordinator, under general supervision, supports the coordination and execution of events and programs within Texas A&M Innovation. The position provides logistical and administrative assistance for event operations and supports digital platforms, communications, and post-event processes. The Events Coordinator ensures that all assigned tasks are executed with professionalism, attention to detail, and alignment with the office's strategic objectives.

    Responsibilities:

    - Coordinates logistics for assigned events, including venue setup, catering support, signage assistance, registration materials, and AN needs.- Serves as on-site support during events, assisting with real-time logistics, guest flow, and other day-of event related tasks.- Maintains and organizes event-related records and files using Microsoft Teams, OneDrive, and other shared digital workspaces.- Updates and manages event registration platforms such as Accelevents and Livewhale; assists with data tracking and reporting.- Assists with contact list maintenance and enters information into CRM systems such as PipeDrive.- Prepares event materials including name badges, printed handouts, and signage (as needed).- Collects and compiles post-event data such as attendance and survey responses.- Drafts and sends communications including confirmation emails, reminders, and follow-ups under direction from supervisor.- Performs other duties as assigned to support efficient program and event execution.

     

    Education and Experience:- Bachelor’s degree or equivalent combination of education and experience.- Two years of related experience in event coordination, administrative support, or program operations.

     

    Knowledge, Skills and Abilities:- Ability to move event materials (up to 25 lbs) and assist with physical setup/tear down.- Ability to remain on feet for extended periods during events.- Must be able to work occasional early mornings, evenings, or weekends as event schedules require.

     

    - Ability to operate standard office equipment and communicate effectively in both in-person and digital formats.

     

    - Ability to multitask and work cooperatively with others.

    Preferred Qualifications:

    - Experience using Accelevents or similar event management platforms (e.g., Eventbrite, CVENT). - Proficiency in Microsoft Office Suite (Outlook, Excel, Word). - Familiarity with CRM platforms such as PipeDrive. - Strong verbal and written communication skills.

     

    - Demonstrated ability to multitask, stay organized, and work in fast-paced environments. - Ability to work independently and collaboratively.

    Other Requirements:

    This is a security-sensitive position and is restricted to U.S. citizens and legal permanent residents only. Only complete applications will be considered for employment at The Texas A&M System Offices. Incomplete job application data could result in your application being rejected without an option to reapply. A cover letter and resume may be required in addition to a completed employment application.

     

    All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

     

    Equal Opportunity/Veterans/Disability Employer.