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Job Description

TASK FORCE: Personnel Management and Administration

UNIT: EEO and DEI

JOB TITLE: One (1) College Aide

CONTROL CODE: EEO-26-01

SUMMARY:

The Mayor’s Office of Management and Budget (OMB) is the City government's chief financial agency. OMB's staff of analysts and experts assembles and oversees the Mayor’s expense and capital budgets, which fund the services and activities of approximately 90 City agencies and entities.

OMB’s Office of Equal Employment Opportunity and Diversity, Equity, and Inclusion (EEO/DEI), is a confidential office that is responsible for ensuring compliance with relevant Federal, NY State, and NY City laws that prohibit workplace discrimination, retaliation, and harassment based on actual or perceived membership in a protected class, including the intake, investigation, and resolution of EEO-related inquiries and investigations. The EEO/DEI Office is also charged with promoting consistency and fairness in agency employment practices and driving diversity, equity, and inclusion, in all aspects of agency work.

The EEO/DEI Office is also responsible for administering the agency’s reasonable accommodation process, working to resolve certain disputes, ensuring compliance with EEO and DEI training requirements, and effectively addressing employee-related concerns discreetly and professionally. The Office also coordinates the agency’s cultural and diversity-related events, including monthly emails, bulletin boards, and in-person educational and celebratory events.

JOB DESCRIPTION:

The selected intern will assist with EEO and DEI-related tasks which may include, but are not limited to, supporting: the update of EEO-related data to internal and citywide databases, the review and analysis of EEO/DEI survey results, the planning and execution of monthly DEI events, the update of certain EEO-related forms as needed, research and tasks for EEO inquiries and investigations, organizing EEO casefiles, other documents, and other administrative tasks, research potential sources for building and retaining diverse talent, and other initiatives within the Office.

QUALIFICATIONS:

OMB encourages college-level as well as graduate students to apply. The selected intern will be an inquisitive person with an interest for fostering a diverse, equitable, and inclusive work environment and possess the following skills:

- Strong project management skills

- Highly detail oriented

- Effective interpersonal skills

- Motivated, with the ability to work well with appropriate supervision

REQUIREMENTS:

Graduate interns must be currently enrolled or accepted into a graduate program. Candidates should have strong analytical, quantitative, research and communication skills. Additionally, candidates must be proficient in MS Word and Excel

Undergraduate interns must be currently enrolled or accepted into an accredited college or university. Strong analytical, research and communications skills are required. Candidates must have familiarity in MS Word and Excel

Compensation/Duration:

Graduate College Aide $20 per hour

Undergraduate College Aide $17 per hour

A cover letter is required to be considered for this position. Applications submitted without a cover letter will not be considered.

The internship is available during the fall and spring semesters of the 2025 to 2026 school year. The internship will be part-time, with a maximum of 17 hours per week when school is in session. The schedule will be worked out with the selected candidate based on availability. The work must be done during the regular workday, between 8:00 a.m. and 6:00 p.m. – no evenings or weekends.

SUBMISSION OF A RESUME IS NOT A GUARANTEE THAT YOU WILL RECEIVE AN INTERVIEW; ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.

WORK LOCATION:

This is an in-person position at OMB’s offices at 255 Greenwich Street.

THE OFFICE OF MANAGEMENT AND BUDGET AND THE CITY OF NEW YORK ARE INCLUSIVE EQUAL OPPORTUNITY EMPLOYERS COMMITTED TO RECRUITING AND RETAINING A DIVERSE WORKFORCE AND PROVIDING A WORK ENVIRONMENT THAT IS FREE FROM DISCRIMINATION AND HARASSMENT BASED UPON ANY LEGALLY PROTECTED STATUS OR PROTECTED CHARACTERISTIC, INCLUDING BUT NOT LIMITED TO AN INDIVIDUAL'S SEX, RACE, COLOR, ETHNICITY, NATIONAL ORIGIN, AGE, RELIGION, DISABILITY, SEXUAL ORIENTATION, VETERAN STATUS, GENDER IDENTITY, OR PREGNANCY.

COLLEGE AIDE (ALL CITY DEPTS) - 10209

Qualifications

For Assignment Level I:

Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school.

For Assignment Level II (Information Technology):

Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or closely related field, including or supplemented by 9 semester credits in an acceptable course of study.

For Assignment Level III (Information Technology Fellow):

Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned, including or supplemented by 9 semester credits in an acceptable course of study. Appointments to this Assignment Level will be made by the Technology Steering Committee through the Department of Information Technology and Telecommunications.

SPECIAL NOTE

Maximum tenure for all Assignment Levels in the title of College Aide is 6 years. No student shall be employed more than half-time in any week in which classes in which the student is enrolled are in session. Students may be employed full-time during their vacation periods.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Salary Min: $ 17.00

Salary Max: $ 20.00