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About Us:

We are the leader in human-centric cybersecurity. Half a million customers, including 87 of the Fortune 100, rely on Proofpoint to protect their organizations. We’re driven by a mission to stay ahead of bad actors and safeguard the digital world. Join us in our pursuit to defend data and protect people.

How We Work:

At Proofpoint, you’ll be part of a global team that breaks barriers to redefine cybersecurity, guided by our BRAVE core values: Bold in how we dream and innovate, Responsive to feedback, challenges, and opportunities, Accountable for results and best-in-class outcomes, Visionary in future-focused problem-solving, Exceptional in execution and impact.

The Role

We are looking for an Equity Administrator/Manager to join our fast-paced, high performing team. This individual will be an integral part of the Finance team in many areas. This is a great opportunity that will allow for career growth as the Company continues to expand!

Your day-to-day

Responsibilities include:

Equity system administration:

+ Manage Shareworks and Equity Edge Online systems, including participant accounts, plans and award type set up and updates.

+ Administer company's global equity incentive plans and ensure that all equity transactions (grant set up, grant acceptance, vesting, cancellation, repurchase, payout, release, etc.) are processed, settled and documented timely and accurately

+ End-to-end administration of global restricted cash award plan and retention cash award plan including vesting, payout, income reporting to ensure tax compliance and accuracy

+ Reconcile and perform internal auditing procedures relating to equity transactions to ensure accuracy

+ Manage equity systems including configuration, data integrity and roll-out of new or modified plans

+ Lead efforts to enhance and automate processes and improve efficiency

Communications and education:

+ Resolve employee inquiries, issues or concerns as related to the Company equity programs

+ Liaise with employees or former employees regarding their grant acceptance, repurchase agreements, schedule K-1, etc.

+ Coordinate and provide adequate information and timely response related to equity transactions with Legal, Finance, HR, Tax and Payroll departments to ensure effective transaction processing

+ Maintain and update equity awards program FAQ in Company’s Wiki

Compliance and reporting:

+ Maintain procedure documentation and system updates to ensure SOX Compliance and audit-readiness

+ Prepare capitalization table, and outstanding and vested equity awards roll forward reports monthly

+ Perform quarterly audit between transactions in equity systems and payroll/AP records to ensure proper taxable income reporting

+ Respond promptly to financial audit or international audit requests and provide ad-hoc reports for Finance, Tax, HR and Legal as needed

+ Work closely with HR, payroll and tax teams to address mobility taxation matters and prepare taxable income analysis

+ Support tax team in reporting including 1099, Schedule K-1 data reconciliation and report review, etc.

What you bring to the team

Qualifications

+ Bachelor’s degree required,

+ Certified Equity Professional (CEP) designation required.

+ At least 4-8 years of equity administration or similar role in a large company with 10+ foreign subsidiaries preferred

+ Private company equity administration experience a plus

+ Experience with Morgan Stanley’s Shareworks and Equity Edge Online systems is required

+ Advanced Excel user who is proficient in maintaining models and performing data analysis

+ Strong organizational and communication skills

+ Detail-oriented with excellent analytical skill

+ Comprehensive knowledge of various types of equity awards and programs across multiple jurisdictions

+ Strong interpersonal skills, self-motivated and customer service oriented

+ Ability to work independently, manage multiple priorities in a fast-paced environment

\#LI-AN2

Why Proofpoint? At Proofpoint, we believe that an exceptional career experience includes a comprehensive compensation and benefits package. Here are just a few reasons you’ll love working with us:

• Competitive compensation

• Comprehensive benefits

• Learning & Development: We are committed to the growth and development of our team members, offering a range of programs including leadership and professional development workshops, stretch project assignments, and mentoring opportunities to help employees reach their full potential.

• Flexible work environment: [Remote options, hybrid schedules, flexible hours, etc.].

• Annual wellness and community outreach days

• Always on recognition for your contributions

• Global collaboration and networking opportunities

Our Culture:

Our culture is rooted in values that inspire belonging, empower purpose and drive success-every day, for everyone. We encourage applications from individuals of all backgrounds, experiences, and perspectives. If you need accommodation during the application or interview process, please reach out to [email protected] . How to Apply Interested? Submit your application here https://www.proofpoint.com/us/company/careers . We can’t wait to hear from you!

Consistent with Proofpoint values and applicable law, we provide the following information to promote pay transparency and equity. Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets as set out below. Pay within these ranges varies and depends on job-related knowledge, skills, and experience. The actual offer will be based on the individual candidate. The range provided may represent a candidate range and may not reflect the full range for an individual tenured employee. This role may be eligible for variable compensation and/or equity. We offer a competitive benefits package, including flexible time off, a comprehensive well-being program with two paid Wellbeing Days and two paid Volunteer Days per year, plus a three-week Work from Anywhere option.

Base Pay Ranges:

SF Bay Area, New York City Metro Area:

Base Pay Range: 119,630.00 - 187,990.00 USD

California (excludes SF Bay Area), Colorado, Connecticut, Illinois, Washington DC Metro, Maryland, Massachusetts, New Jersey, Texas, Washington, Virginia, and Alaska:

Base Pay Range: 99,330.00 - 156,090.00 USD

All other cities and states excluding those listed above:

Base Pay Range: 89,390.00 - 140,470.00 USD

Proofpoint has been honored with six Best Places to Work Awards in 2024 by workplace culture leader Comparably, including Best Company Career Growth, Best Company Outlook, Best Global Culture, Best Engineering Teams, Best Sales Teams, and Best HR Teams.

We are the leader in human-centric cybersecurity. Half a million customers, including 87 of the Fortune 100, rely on Proofpoint to protect their organizations. We’re driven by a mission to stay ahead of bad actors and safeguard the digital world. Join us in our pursuit to defend data and protect people.

Our BRAVE Values:

At Proofpoint, we are BRAVE in everything we do, and our values aren’t just words—they shape how we work, collaborate, and grow.

We seek people who are bold enough to challenge the status quo, responsive in the face of ever-evolving threats, and accountable for delivering real impact.

We value those with a visionary mindset who anticipate what’s next and push cybersecurity forward, and we celebrate exceptional execution that ensures we continue to defend data and protect people.

Proofpoint is an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability.

Find your network, your allies, and your biggest fans. We know that work is simply better when you’re surrounded by people who inspire you—who share ideas, cheer you on, and genuinely want to see you succeed. That’s why we offer social circles, sponsored networks, and connection points across teams and time zones—to help you find your people, build your community, and thrive together.

This isn’t just a job—it’s a mission to protect people and defend data in a world that never slows down. We’re building the future of human-centric cybersecurity, and that future belongs to all of us. We take ownership, move fast, and hold ourselves accountable—because that’s what it takes to stay ahead. And we do it together, winning as one.

Be empowered to reach your full potential through meaningful challenges and personalized support—designed around you and your goals. Whether you're growing as a leader or leveling up from great to exceptional as an individual contributor, we’re here to help you get there.

Proofpoint is an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability.