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Reporting to the Vice President for Equity and Inclusion, the Temporary Executive Assistant is primarily responsible for executive office management and the Vice President’s daily communications, agenda, schedule, and redirecting and tracking requests to others in a timely, efficient manner.

Additionally, this position provides administrative support for OEI’s Vice President for Equity and Inclusion/Title IX Coordinator and Associate Vice President and Dean for Equity and Inclusion as needed.

Responsibilities:

+ Manage scheduling for the Vice President, including agendas, calls, meetings and other logistics.

+ Manage content and flow of information from the Vice President to OEI leadership and University Cabinet.

+ Coordinate and manage special projects as assigned.

+ Support project organization, including (1) day-to-day operation of the office including providing reception, processing incoming mail, submitting work orders, (2) organizing and ordering equipment/ supplies and (3) processing vouchers, invoices and tracking invoices,

+ Coordinate logistics for events, meetings and programs sponsored by the University Office for Equity and Inclusion.

+ Other duties as assigned.

This is an on-campus position. This position is available from September - November, 2025 for up to 20hrs per week.

MINIMUM QUALIFICATIONS:

Associate degree and a minimum of five years of experience in an administrative assistant/executive assistant, project manager/coordinator or similar role or an equivalent combination of education, training and experience.  Demonstrated ability to work autonomously and independently and manage and conserve an executive’s time by effective calendar management, prioritizing conflicting needs, reading, researching, routing correspondence, drafting letters, and documents, collecting and analyzing information, anticipating needs and identifying potential issues before they occur.

Experience with project management tools.  Strong relationship management skills

Demonstrated ability and confidence to exercise discretion at the highest-level while being trusted with all forms of sensitive and confidential information.

Demonstrated ability to act as a gatekeeper when required, while maintaining an engaging and courteous approach.   Demonstrated ability to analyze and improve processes.    Strong time-management skills and the ability to organize and coordinate multiple projects/matters at once effectively in a fast-paced environment. Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems.  Experience with database management systems (including creating detailed reports).  Excellent customer service skills and proven professionalism when interacting with others.  Effective communications skills.  Must be able to work a flexible schedule which includes work on some evenings and weekends.  Demonstrated commitment to work within a diverse environment and interact collegially with individuals of different backgrounds

PREFERRED QUALIFICATIONS:

Experience providing support to C-Level or Senior-Level Executives role strongly preferred

Experience with project and event management and logistic

Additional Application Instructions:

Position is open until filled. Applications will be reviewed on a rolling basis.

As part of your application, please upload a cover letter and resume.

Pay Rate: $25.00 - $30.00/hr.

Work Location: On Campus

All offers to external applicants are contingent on the candidate’s completion of a pre-employment background check screening (https://www.wesleyan.edu/hr/pdfs/Wesleyan%20University%20Background%20Check%20Policy\_.pdf) to the satisfaction of Wesleyan University.

Wesleyan University, located in Middletown, Connecticut, does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, political belief, veteran status, sexual orientation, genetic information or non-position-related criminal record. We welcome applications from women and historically underrepresented minority groups. Inquiries regarding Title IX, Section 504 or any other non-discrimination policies should be directed to Vice President for Equity and Inclusion, Title IX and ADA/504 Coordinator.

Wesleyan University complies with the Clery Act and maintains records of campus crime statistics and security policies. Copies of Wesleyan University’s Clery Act Report are available on request and online at https://www.wesleyan.edu/publicsafety/clery.html .

Experience is taken into consideration in the determination of salary offers. For more information visit https://www.wesleyan.edu/hr/handbook/compensation-practices/index.html

Wesleyan offers a broad range of employee benefits and development opportunities, including comprehensive group insurance plans, wellness programs and incentives, generous paid time off and retirement plans, flexible work schedules, employee and dependent tuition programs for those who qualify.

Detailed information on the benefits of working at Wesleyan is located at: https://wesleyan.edu/hr/careers/prospective-resources.html .

We welcome your interest in Wesleyan’s diverse, energetic community of employees who, by their creativity, innovative thinking, and generosity of spirit, help make Wesleyan a great place to work.

In this open-minded and inclusive environment, our faculty and staff foster a liberal arts experience characterized by boldness, rigor, and practical idealism.

+ Working at Wesleyan (https://www.wesleyan.edu/hr/careers/index.html)

+ Benefits

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+ Internal applicants

If you are currently employed at WES, you must apply for positions through Job Hubs in your Workday (http://workday.wesleyan.edu/) portal. There you will find an abbreviated application form making this process much easier for you!