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Fiscal/Administrative Supervisor

Recruitment # 250811-0083AR-001

Location Hartford, CT

Date Opened 8/19/2025 4:00:00 PM

Salary $100,522.00 - $130,661.00/year

Job Type Open to Agency Employees

Close Date 9/10/2025 11:59:00 PM

Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits)

+ Introduction (https://www.facebook.com/sharer/sharer.php?u=https%3A%2F%2Fwww%2Ejobapscloud%2Ecom%2FCT%2Fsup%2Fbulpreview.asp"e=)

ABOUT US:

The Office of the State Treasurer (https://www.ott.ct.gov/index.html) exists to provide and ensure effective financial management of public resources, high standards of professionalism and integrity, and expanding opportunity for State of Connecticut (https://www.ott.ct.gov/index.html) residents and businesses. We are recruiting for a Fiscal/Administrative Supervisor (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=0083AR&LinkSpec=RecruitNum2&R1=&R3=) to work at our office located in Hartford, CT.

POSITION HIGHLIGHTS:

+ Full Time, 40 hours per week

+ 1st Shift, Monday - Friday

+ Centrally located in downtown Hartford, close to major highways

WHAT WE CAN OFFER YOU:

+ View our new State Employee Benefits Overview (https://www.jobapscloud.com/CT/jobs/?b=Benefits) page!

+ Professional growth and development opportunities.

+ A healthy work-life balance (https://www.youtube.com/watch?v=y6n9M1Qd5fo) to all employees!

THE ROLE:

The ideal candidate for this role will possess a strong proficiency in Excel, capable of performing complex data manipulation and utilizing advanced formulas and functions. Experience in payroll preparation is essential, as well as familiarity with the Statewide Analytical Reporting System (STARS) and CORE-CT financial systems. Applicants should bring their budgetary experience, showcasing their experience in managing and allocating funds effectively. Additionally, demonstrable experience in contract administration is required, ensuring the maintenance of contractual obligations and standards. A thorough understanding of accounts payable and receivable procedures is necessary to maintain accurate financial records. Lastly, knowledge of State procurement procedures is important for the execution of purchasing and supply chain operations within state guidelines. This role demands a detail-oriented individual with a comprehensive background in financial operations and state systems.

Selection Plan

FOR ASSISTANCE IN APPLYING:

Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library (https://portal.ct.gov/das/home/services-for-state-employees/statewide-human-resources/applicant-reference-library?language=en\_US) for additional support throughout the recruitment process.

BEFORE YOU APPLY:

+ Note: In order to be considered for this job opening you must be a current State of CT employee of the agency listed above for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.

+ Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.

+ Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below.

+ Resume Policy: Per Public Act 21-69 (https://www.cga.ct.gov/2021/act/pa/pdf/2021PA-00069-R00SB-00056-PA.pdf) , resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.

+ Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.

+ Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing [email protected].

+ Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.

+ Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.

AFTER YOU APPLY:

+ Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).

+ Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! Note: If scheduled to interview, current state employees will be required to bring a copy of their last two annual performance evaluations.

+ Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.

+ The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

+ Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.

QUESTIONS? WE’RE HERE TO HELP:

Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Josh Lelyveld at [email protected].

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of fiscal and administrative functions, with major emphasis on fiscal administration or payroll oversight.

EXAMPLES OF DUTIES

+ Supervises maintenance of accounts;

+ Supervises preparation of financial statements and reports and budget requests in financial planning and oversight of payroll;

+ Reviews and authorizes expenditures;

+ Schedules, assigns, oversees and reviews work of staff;

+ Provides staff training and assistance;

+ Conducts performance evaluations;

+ Determines priorities and plans work;

+ Establishes and maintains procedures;

+ Develops or makes recommendations on development of policies and standards;

+ Acts as liaison with other operating units, agencies and outside officials regarding policies and procedures;

+ Prepares reports and correspondence;

+ Oversees planning and implementation of financial aspects of EDP systems;

+ Utilizes EDP systems for financial records, reports, and analyses;

+ Assists in analyzing impact of proposed regulations and legislation on agency fiscal/administrative programs and functions;

+ Supervises grant and contract administration, including fiscal record keeping and reporting and preparation of new contracts and grant applications;

+ Supervises requisitioning, stores and inventory control;

+ Supervises purchasing functions;

+ In addition to supervising fiscal/administrative functions, may supervise support services such as stores, inventory, facilities/equipment maintenance, mailroom, food services, facilities/equipment security;

+ May supervise payroll preparation;

+ Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

+ Considerable knowledge of

+ principles and practices of public administration with special reference to governmental budget management, governmental accounting, and payroll;

+ relevant agency policies and procedures;

+ relevant state and federal laws, statutes and regulations;

+ Knowledge of

+ grants and contracts preparation and administration;

+ purchasing principles and procedures;

+ types, characteristics and sources of supply and market factors of assigned commodities;

+ business law as it applies to purchasing contracts and sales;

+ payroll practices and procedures;

+ Considerable

+ interpersonal skills;

+ oral and written communication skills;

+ Considerable ability in preparation and analysis of financial and statistical reports;

+ Ability to

+ understand and apply relevant state and federal laws, statutes and regulations;

+ utilize EDP systems for financial management;

+ Supervisory ability.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Eight (8) years of experience in a combination of fiscal/administrative functions (e.g., accounting, payroll, purchasing) at least one (1) of which must be an accounting, budgeting, or payroll function. Descriptions of these fiscal/administrative functions are attached.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, or Payroll Officer 2.

NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is the professional training level and below the professional working level.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

+ College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

+ A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.

+ For state employees experience at the level of a Purchasing Services Officer 1 or 2 substitutes for the General and Special Experience on a year for year basis.

PREFERRED QUALIFICATIONS

The ideal candidate will possess the following experience and training:

+ Strong Excel proficiency, capable of complex data manipulation and adept in the use of advanced formulas and functions.

+ Solid experience in payroll preparation, ensuring accuracy and compliance with regulations.

+ Proficient in the Statewide Analytical Reporting System (STARS), utilizing it effectively for financial reporting and analysis.

+ Experience in using CORE-CT for financial management and operations within the State's framework.

+ 3-5 years of budgetary experience, demonstrating a deep understanding of budget planning, execution, and monitoring.

+ Proven experience in contract administration, with a track record of managing contracts efficiently and effectively.

+ Well-versed in accounts payable and receivable procedures, maintaining fiscal accuracy and integrity.

+ Experience with State procurement procedures, ensuring adherence to policies and achieving cost-effective purchasing.

+ Experience managing staff, with a proven track record of training and developing staff.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online