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Position Information

Posting NumberSRGV8473

Working TitleASSISTANT DIRECTOR OF GEAR UP

Number of Vacancies1

LocationEdinburg, Texas

DepartmentCollege Access & K-12 Partners

FTE1

FLSAExempt

Scope of Job

To assist the director with overseeing the day to day business operations, grant compliance and management of the GEAR UP program.

Description of Duties

• Assists the Director in managing the daily financial and operational functions of the GEAR UP program.

• Assists the director with identifying, collecting and documenting a dollar for dollar match on annual grant award; failure to collect required match may result in a reduction of annual grant award.

• Responsible for partnership development and management including oversight of all collaborations as outlined in the grant inclusive of service proposals, procurement process, invoicing, and partner service evaluations.

• Acts as a resource to school district administrators, GEAR UP Coordinators, educational partners, and financial support staff for budget changes, purchase approvals, budget planning, and in-kind match.

• Establishes internal controls to ensure compliance with federal legislation and regulations regarding the operation of the GEAR UP grant to determine all expenditures meet uniform guidance and are allowable, allocable and reasonable.

• Serve as a liaison to the internal university support departments such as Procurement, Grants and Contracts, and Office of Sponsored Programs and to external school districts central administration and finance departments.

• Responsible for managing the programs budget and ensures that all project related expenditures are compliant with the Federal Office of Management and Budget Circulars, university fiscal policies, and grant objectives.

• Assists the Director in planning, directing, and executing a project management plan to satisfactorily meet all objectives and sub-objectives of the grant requirements.

• Collects, compiles, analyzes expense data for educational programs and compares student outcomes, return on investment, and provides recommendations for continual improvement.

• Develops and implements training procedures, standards, department guidelines, handbooks, forms, etc. to effectively manage all aspects of the grant.

• Assists in oversight of grant internal and external evaluation protocols such as evaluation framework, data collection, statistical analyses, surveys services, and data base management.

• Assists in completion of the Annual Performance Report to the US Department of Education and creates a variety of reports for project stakeholders on a monthly, quarterly, and annual basis.

• Develops, cultivates, and maintains working relationships with internal/external departments/agencies and other organizations associated with and/or receiving benefit from the program.

• Responsible for working with and understanding large data systems and sets, and working across multiple source system databases at one time.

• Participates in the development, testing and implementation of new and revised accounting and operational procedures to implement the grant.

• Acts as primary point of contact for school district financial managers to address invoicing and grant subawardee requirements, deadlines, and reporting.

• Acts as subject matter expert for the interpretation of OMB Circulars and other sponsor guidelines, policies, regulations and procedures for the GEAR UP program.

• Performs other duties as assigned.

Supervision Received

General supervision from assigned supervisor.

Supervision Given

Direct supervision of assigned staff.

Required Education

Bachelor’s degree in Business Administration, Accounting, Educational Administration or related field.

Preferred Education

Master’s degree in Business Administration, Accounting, Educational Administration or related field.

Licenses/Certifications

N/A

Required Experience

Four (4) years of experience in K-12 or higher education setting, including experience in managing state, federal, private grants an or managing budgets. Demonstrated knowledge of accounting principles and procedures, internal controls and office methods. Demonstrated knowledge of procurement practices and ethical business practices.

Preferred Experience

None.

Equipment

Use of standard office equipment. Skills in data processing and knowledge of PC computer systems and software, including spreadsheets, word processing, accounting software, graphics presentation and windows operating systems.

Preferred: Proficiency in utilizing databases, Excel spreadsheets, and related software applications.

Working Conditions

Needs to be able to successfully perform all required duties. Office Environment; some travel and weekend work is required.

Other

Exceptional planning and organizational skills. Knowledge of generally accepted accounting principles and procedures, internal controls and office methods. Strong analytical and technical accounting skills. Skills in data processing and knowledge of PC computer systems and software, including spreadsheets, word processing, accounting software, graphics presentation and windows operating systems. Effective problem-solving, decision-making, and human relations skills. Ability to review, analyze, and prepare accurate financial reports and or budgets. Ability to effectively communicate verbally and in writing. Ability to work independently, and make independent judgments and/or recommendations. Exerting up to 20 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

Physical Capabilities

N/A

Employment CategoryFull-Time

Minimum SalaryCommensurate with Experience

Posted SalaryCommensurate with Experience

Position Available Date08/18/2025

Grant Funded PositionYes

If Yes, Provide Grant Expiration Date08/31/2031

Posting Detail Information

EEO Statement

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Special Instructions to Applicants

Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: *Date of Birth *Social Security Number *Gender *Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. If you have any questions, please do not hesitate to contact us at (956)665-8880 and/or [email protected].

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check ( CBC ). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the VP of HR & Regulatory Affairs.

Quick Linkhttps://careers.utrgv.edu/postings/48277

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

+ Are you now, or previously, employed by The University of Texas System or any of its institutions?

+ Yes - I currently am employed by the UT System or its institutions

+ Yes - I have previously been employed by the UT System or its institutions

+ No - I have never been employed by the UT System or its institutions

+ Are you a current UTRGV employee?

+ Yes

+ No

+ Please select your highest level of completed education.

+ 6th grade education

+ 10th grade education

+ High School Diploma or GED

+ Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours

+ Bachelors Degree from an accredited university

+ Masters Degree from an accredited university

+ Ph. D. or other terminal degree from an accredited university

+ None of the above

+ Please provide the field of study for your education:

(Open Ended Question)

+ Do you meet the minimum requirements for this position?

+ Yes

+ No

+ Please indicate the number of years of work experience you have directly related to the position in which you are applying for:

+ Less than 1 year

+ 1 year

+ 2 years

+ 3 years

+ 4 years

+ 5 years

+ 6 years

+ 7 years

+ 8 years

+ 9 years

+ 10 years

+ Over 10 years

Applicant Documents

Required Documents

+ Resume

Optional Documents

+ Cover Letter/Letter of Application

+ Curriculum Vitae

+ Unofficial Transcripts

+ Reference Letter 1

+ Reference Letter 2

+ Reference Letter 3

+ Certifications and Licenses

+ Training Certificates

+ Other Document

+ List of 3 References

+ Unofficial Transcripts 2

+ Unofficial Transcripts 3

+ Letter of Interest

+ Unofficial Graduate Transcripts

+ Additional Document