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As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

220 Hutchison Rd, Rochester, New York, United States of America, 14627

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

200101 Ofc for Academ Fin Admn & Plng

Work Shift:

UR - Day (United States of America)

Range:

UR URG 116

Compensation Range:

$108,483.00 - $162,725.00

_The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._

Responsibilities:

GENERAL PURPOSE

Reports to the Executive Vice Provost for Academic Finance Administration & Planning and is responsible for prioritization of project plans and end-to-end project management, including designing, implementing, and leading the structure necessary to achieve multiple project goals in a timely manner including prioritization of project plans. Collaborates with leaders in academic services, schools, and central administration offices across the University to lead the process transformation of academic systems in alignment with the University strategic plan and priorities and in support of students, faculty and staff. Operates with significant latitude for independent judgment and action to identify and prioritize projects based on the University and academic strategic plans and/or objectives of the provost or deans.

ESSENTIAL FUNCTIONS

PROJECT PLANNING

+ Develops appropriate structure and overall project planning process to facilitate the selection, initiation, execution, monitoring, success metrics, and completion of multiple projects within the Office of the Provost and throughout Academic Services.

+ Incorporates concepts of continuous improvement and change management best practices into a project management framework.

+ Reviews, assesses, and makes recommendations for change on key project plans to ensure alignment with strategic goals.

+ Manages relationships and builds coalitions for projects

PROJECT DELIVERY

+ Manages all parts of identified projects, in coordination with operational stakeholders and managers.

+ Develops project deliverables including charters, project plans, communication plans, success measures and reporting, facilitating governance committees and working groups as appropriate.

+ Builds and leads project teams spanning across all academic center divisions and relevant central administration offices.

PROJECT REPORTING

+ Provides consistent reporting and communication on overall project plan and assigned projects. Develops reporting and communication processes and plans, as appropriate.

+ Creates and delivers presentations for faculty, students, staff, senior leadership, and board of trustees' members as appropriate.

+ Identifies, communicates, and manages issues that arise within projects in collaboration with Academic leaders throughout project planning and delivery to minimize overall project risk and ensure collaboration and transparency.

+ Facilitates remediation and resolution of risks/issues and escalates to the provost and other key stakeholders as needed.

ADMINISTRATION

+ Leads the development and execution of strategic plan tactics for academic functions across multiple divisions, ensuring alignment with the University’s mission and strategic goals.

+ Synthesizes information to create and distribute routine and ad hoc reports from various units for presentations to University leadership groups.

+ Drives continuous improvement efforts across academic functions, leveraging data analytics, industry best practices, and stakeholder feedback to optimize operations.

+ Partners with Academic Finance Administration & Planning team(s) as appropriate.

+ Serves as a liaison between the academic divisions and the broader University community, ensuring administrative functions support the institution’s academic and research missions.

+ Represents the divisions in high-level meetings, committees, and external engagements, advocating for administrative needs and contributing to University-wide initiatives.

+ Partners with Executive Vice Provost Academic Finance Administration & Planning to ensure financial accountability for projects from the divisional finance officers.

+ Engages and leads target-setting activities as required.

+ Manages position control process in partnership with Executive Vice Provost Academic Finance Administration & Planning and the Provost.

+ Reviews submissions to ensure requests follow administrative structure, services, and budgets.

+ Identifies opportunities for centralization and/or improved resource allocation.

+ Communicates outcomes of requests.

+ Develops and implements processes and workflows.

OTHER DUTIES AS ASSIGNED

MINIMUM EDUCATION & EXPERIENCE

+ Bachelor's degree Required

+ Master’s degree Preferred

+ 8 years of related professional experience Required

+ Experience in an academic or executive-level setting. Preferred

+ Project management experience. Preferred

+ Or equivalent combination of education and experience. Required

KNOWLEDGE, SKILLS AND ABILITIES

+ Demonstrated expertise in leading large-scale, strategic projects within an academic or healthcare setting Required

+ Ability to work in and foster a collaborative faculty, staff, and student environment. Required

+ Ability to collaborate cross-functionally in an office environment and to interface with various university stakeholders and constituents. Required

+ Ability to organize and effectively manage multiple priorities, programs, and projects. Required

+ Exceptional communication and interpersonal skills; exceptional leadership abilities with a track record of building consensus and driving results. Required

+ Proficiency in designing and delivering presentations.

Required

+ Strong strategic thinking and problem-solving skills, with a proven ability to drive innovation and change. Required

+ Experience leading teams and developing positive relationships, partnerships, and alliances. Required

+ Understanding of and exposure to complex budget systems and financial models. Required

+ Advanced project management skills, including the ability to manage complex, multi-phase projects with multiple stakeholders. Required

+ Extensive experience with data analysis and the use of data to inform strategic decision-making. Required

+ Proficiency with advanced project management tools and data analysis software. Required

+ Commitment to continuous improvement, innovation, and excellence in strategic initiatives. Required

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

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Learn. Discover. Heal. Create.

Located in western New York, Rochester is our namesake and our home. One of the world’s leading research universities, Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better.

If you’re looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals

At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better—Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.