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Adecco is hiring a contract Hybrid Administrative Assistant III for our Pharmaceutical partner in Cambridge, MA.

The anticipated hourly wage for this position is between $40 and $41.83. Hourly wage may depend upon experience, education, geographic location, and other factors.

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, Daily Pay, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Title Executive Assistant Fully Onsite Position/ Hybrid feasible

• Fully support the head of Management Office within the Neuro and Ophtha Development TA including pro-actively managing calendars (schedule internal and external meetings, calls, and appointments, and prioritize and resolve scheduling conflicts in a very active calendar), communications, travel arrangements, expense reports, liaise with outside committees and foundations, etc.

• Plan, manage and facilitate on-site and off-site meetings with internal and external stakeholders. Assist with management of the SharePoint/Teams, organizing information, and ensuring accessibility for global colleagues and other stakeholders.

• Manage distribution lists Coordinate travel arrangements and act as liaison with the travel department for other team members as needed.

• Work together with the contract coordinators department and other TA administrative assistants as well as BPCs and other business partners to facilitate requests.

• Prepare expense reports, ensuring compliance and proper submission of documentation prior to manager approval.

• Manage the Neuro TA meeting schedule, send reminders, and upload presentations to SharePoint when needed

• Support recruitment and departure activities such as scheduling interviews, onboarding or offboarding.

• Conduct ad hoc initiatives as requested. Always ensure confidentiality of information and compliance with local and rules for all business transactions.

• Ensure smooth and efficient day-to-day operations, provide a positive presence, and answer email and telephone calls in an efficient, timely, and thoughtful manner.

• Manage all administrative aspects of invited seminar speakers with external scientists and health care providers including scheduling and working with the contract coordinator and Business Processes Coordinators (BPCs) to submit documents required to execute contract and payment. When required, arrange or assist with speaker travel and on-site meeting room and catering.

• Foster respectful relationships with other admins, work together collaboratively and share best practices.

Experience:

• Prior experience in a science-related field (neurology , biopharma/biotech organization preferred )

Soft skills:

• Strong proactiveness, ability to prioritize, multi-task, work independently and as part of a team, navigate a complex organization

• Discretion, tact, ability to handle sensitive information and maintain confidentiality

• Ability to work with multiple time zones

Technical skills:

• Excellent verbal and written communication skills: ability to compose mature drafts of internal and external communications

• Knowledge of office management systems and procedures

• Working knowledge of common office intranet tools Concur, Ebuy, Catalyst, Workday (preferred)

Required Education:

Bachelor’s Degree

Bilingual is a plus! (in any language)

**Pay Details:** $40.00 to $41.83 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

+ The California Fair Chance Act

+ Los Angeles City Fair Chance Ordinance

+ Los Angeles County Fair Chance Ordinance for Employers

+ San Francisco Fair Chance Ordinance

**Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.