• HR Recruiter Assistant

    WellLife Network (Lake Success, NY)


    HR Recruiter Assistant

    Job Details

    Job Location

     

    Corporate Office (Main Office) - Lake Success, NY

    Position Type

    Full-Time

    Education Level

    2 Year Degree

     

    Salary Range

     

    $18.00 - $18.00 Hourly

     

    Travel Percentage

     

    None

     

    Job Shift

     

    Day

     

    Job Category

     

    Admin - Clerical

    Description

    WellLife Network is a leading health and human services organization dedicated to supporting individuals and families across New York City and Long Island. Recognized as a 2024 Top Workplace by USA Today and one of America’s Greatest Midsize Workplaces by Newsweek in 2025, WellLife Network empowers people to overcome life’s challenges and achieve greater independence, well-being, and inclusion. We offer a comprehensive suite of programs spanning mental health, developmental disabilities, substance abuse, housing, and employment support—all grounded in a commitment to compassionate, high-quality care. As a trusted community partner, WellLife Network fosters a nurturing environment where everyone has the opportunity to thrive and realize their fullest potential.

     

    Position Summary:The HR Recruitment Assistant, as part of the Central Recruitment Team, is responsible for assisting with full lifecycle recruiting for exempt and non-exempt full-time, part-time, temporary, contractual and intern personnel. Will provide a professional Recruitment Support and Administration function to the whole organization, acting as a reliable source of information and advice about best recruitment practice, processing all recruitment-related administration within agreed timescales and providing excellent customer service. The HR Recruitment Assistant will proactively assist with the development and achievement of the HR and Organizational outcomes.

    Essential Accountabilities:

    + Process Initial finger printing and background checks for new hire candidates and internal transfers as applicable.

    + Manage internal and external job postings insuring all vacancies are accompanied by an approved requisition

    + Handles onboarding administration

    + Answer inquires, assist with documents, correspondence, spreadsheets and reports as needed

    + Enters new hires onto HRIS ensuring accuracy, completeness and confidentiality. Identify processing/data entry errors.

    + Issue identification badges.

    + Maintain Applicant Tracking System by removing job postings from Career Center site as positions are filled.

    + Assist Recruiters by conducting employment and education verifications and composing correspondence to include but not limited to offer letters and rejection letters.

    + Assist with the preparation of materials for job fairs as requested.

    + Answers telephone calls, screens calls, and assist with routine inquiries regarding recruitment matters.

    + Use initiative and judgment in matters requiring immediate attention and response.

    + Assist with HR records management by filing and retrieving files when necessary.

    + Maintains strict confidentiality of information used or viewed in the performance of job duties and responsibilities.

    + Coordination of company swag and set up of office space for new hires

    + Competency with Microsoft Office Suite, including Word, and Excel.

    + Strong writing, presentation and analytical skills.

    + Perform other duties as assigned.

    Comprehensive Benefits

    + Medical, dental, and vision insurance

    + 401(k) plan with employer matching

    + Flexible Spending Accounts (FSAs)

    + Life insurance options

    Work-Life Perks

    + Summer Fridays and/or mental wellness personal days

    + Free and discounted gym options

    + Engagement and wellness programs

    Career Growth & Development

    + Tuition assistance

    + Mentorship opportunities

    + Leadership training and development programs

    Financial Support

    + Qualifying employer for Public Service Loan Forgiveness (PSLF)

    + Resources to help you meet both career and financial goals

     

    Join WellLife Network and be part of a workplace that invests in your success, well-being, and ability to make a real difference in the community.

    Qualifications

    Associate's level preferred or equivalent. Communication skills. Computer skills. HRIS experience- Paycom preferred. 1-2 years of administrative experience.