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Position Details

Position Information

Department Family Resource Center (MSA)

Position Title Coordinator-Student Service

Job Title OLV Assistant Director

Appointment Type Professional Faculty

Job Location Corvallis

Benefits Eligible Full-Time, benefits eligible

Remote or Hybrid option?

Job Summary

The Family Resource Center is seeking an Our Little Village Assistant Director. This is a full-time (1.00 FTE ), 12-month, professional faculty position.

The Family Resource Center’s ( FRC ) Our Little Village ( OLV ) Assistant Director provides is responsible for supporting the overall management and coordination of the OLV short term early care and education ( ECE ) program operated in OLV |Dixon and OLV |Milne and the International Moms Group ( IMG ). Assisting in the day-to-day operations of these short-term centers, this position plays an essential role in in the success of the program and the support of OSU students and employees with children. This position shares the responsibility of actively mentoring 45+ student employees seeking degrees in HDFS , ECE , or related fields to help in their development/education in the ECE field. The Assistant Coordinator supports the OLV Coordinator by providing leadership and supervision in several areas of the day-to-day ECE operations. Major areas include: enrollment, health and safety policies/procedures compliance, staff scheduling, etc. Manage center in Coordinator’s absence.

The OLV Assistant Director reports to the OLV Site Director of the Family Resource Center within the Division of Student Affairs. This position is informed by the fields of Early Childhood Education and Human Development and maintains a working knowledge and compliance with the Oregon Department of Early Learning and Care ( DELC ) licensing standards and is knowledgeable about the trends and best practices in the field of early care and education.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

•Top 1.4% university in the world

•More research funding than all public universities in Oregon combined

•1 of 3 land, sea, space and sun grant universities in the U.S.

•2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

•7cultural resource centers (https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources) that offer education, celebration and belonging for everyone

•100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

•35k+ students including more than 2.3k international students and 10k students of color

•217k+ alumni worldwide

•For more interesting facts about OSU visit:https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers acomprehensive benefits package (https://hr.oregonstate.edu/benefits/prospective-employee) with benefits eligible positions that is designed to meet the needs of employees and their families including:

•Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

•Free confidential mental health and emotional support services, and counseling resources.

•Retirement savings paid by the university.

•A generous paid leave package, including holidays, vacation and sick leave.

•Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

•Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

•Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use theBenefits Calculator (https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator) to learn more about the full value of the benefits provided at OSU .

Key Responsibilities

70% OUR LITTLE VILLAGE PROGRAM ADMINISTRATION :

Assist Director with overseeing all aspects of the day-to-day operations of each OLV center and manage all aspects of the day-to-day operations of the center in director’s absence. These duties include:

+ Ensure staff are enrolled in the Oregon Background Registry ( ORO ) and track/manage all staff’s training hours

+ Completes the training hours that are required for Directors by state regulations and maintain Director-Qualified status

+ Assists with the management of staff scheduling. Manages the day-to-day scheduling concerns, by ensuring coverage for teacher’s lunch/breaks schedules and finding substitutes when staff are absent. Emergency coverage to keep classrooms in ratio- including covering for teacher’s bathroom breaks.

+ Oversees program quality, assesses program quality through regular classroom and teacher observation. Provides balanced, constructive feedback at regular intervals, mentors teachers, acknowledging successful outcomes, and promptly addresses suboptimal performance.

+ Partner with Director to develop and deliver staff meeting agendas and in-service trainings that will be beneficial and further the development of the staff

+ Promotes OSU’s Campus ECE image as a high-quality early care and education center

+ Partner with Director to ensure Admin coverage at the center from open to close

+ Confers with Director and teaching staff regarding children’s behaviors, learning needs, recommends strategies to support the growth and development of all children

+ Emergency support if an incident of a child needing medical attention

+ Helps coordinate the daily operation of the center to meet all health, safety, licensing and accreditation standards

+ Maintain child records in adherence to DELC licensing requirements- inclusive of Child Immunization overview/records management, allergy management, file management.

+ Monitor that all health and safety policies and procedures are being followed (crib inspections, sleep check compliance, occurrence report tracking, transition tracking compliance, first aid kit maintenance, bottle check compliance, etc.)

+ Assist with managing waitlist and enrollment each quarter

+ Confers with families regarding facility policies, and enrollment procedures

+ Be present to support Director with potential difficult conversations with both staff and families

+ Ability to fill in during any staff absences

+ Assist with billing for all OLV centers.

+ Purchasing supplies and materials for each center

+ Partner with the FRC Director of Facilities and Operations on facility and operational needs of each center

25% Leadership/Mentoring of Staff:

Assist in the onboarding of all new staff to all policies/procedures. Mentors student employees using ECE best practices and by providing constructive feedback when necessary. Work with the OLV Site Director on any performance improvement plans that need to be created. Coordinates with OLV Site Director with developing on-going professional development and trainings for student employees, and communicates regularly, informing the Site Director of any staff, children, or family concerns. Participate actively in one’s own professional development and support the professional development and growth of colleagues and students.

5% OTHER DUTIES AS ASSIGNED

What You Will Need

+ BS or BA in Human Development, Child Development, Early Childhood Education, or related field by start date.

+ 3+ years experience in early care and learning environments (birth to five)

+ Experience mentoring and/or supervising early care providers

+ Demonstrable contributions to promoting and enhancing diversity.

+ Effective verbal and written communication.

+ Must be enrolled in the Oregon’s Office of Child Care Central Background Registry, hold a current Oregon Approved Food Handlers card, and a current First Aid/ CPR card by time of appointment.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months

What We Would Like You to Have

+ 5+ years of experience in birth to three ECE program

+ Experience working with students with children in a post-secondary education setting

+ Experience with ECE quality assurance and program accreditation.

+ Experience teaching or working with children who have special developmental needs.

Working Conditions / Work Schedule

On-site active engagement in an early care and education context interacting with adults and children including work outdoors. Will include some evening and weekend work.

Pay Method Salary

Pay Period 1st through the last day of the month

Pay Date Last working day of the month

Recommended Full-Time Salary Range $55,000-$60,000

Link to Position Description

https://jobs.oregonstate.edu/position\_descriptions/171876

Posting Detail Information

Posting Number P09374UF

Number of Vacancies 1

Anticipated Appointment Begin Date 10/01/2025

Anticipated Appointment End Date

Posting Date 08/21/2025

Full Consideration Date 09/04/2025

Closing Date 10/15/2025

Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants

Special Instructions to Applicants

To ensure full consideration, applications must be received by September 04, 2025.Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.

When applying you will be required to attach the following electronic documents:

1) A resume/CV; and

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

3) Transcripts

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

For additional information please contact:

Erika Woosley

[email protected]

541-737-4906

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Starting salary within the salary range will be commensurate with skills, education, and experience.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at ourBackground Checks (https://hr.oregonstate.edu/careers/background-checks) website including thefor candidates (https://hr.oregonstate.edu/careers/candidates) section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team [email protected].

Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools. The online application system will allow you to attach your transcripts if the PDF file is 9MB or less. Transcripts must be received by the closing date. If you have trouble uploading your transcripts, reach out to the contact listed.

Any required license and/or certification may be uploaded as License or Certification 1 (or 2, 3, 4 as needed). The online application system will allow you to attach your license/certification if the PDF file is 9MB or less. If over 9MB in size, submit to contact person listed. The license and/or certification must be received by the closing date if not uploaded with your application.

Supplemental Questions

Read More at: https://jobs.oregonstate.edu/postings/171906

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.