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Description

The Executive Assistant will support a wide range of functions related to planning, coordination, and execution of internal operations and client-facing programs. The Executive Assistant will be deeply involved in business development, logistics management, and project facilitation across various departments, including clinical, administrative, and academic units. Acting as a key point of contact for leadership, the Executive Assistant ensures seamless communication, organization, and delivery of critical tasks while representing the office in a professional and proactive manner.

WResponsibilities:

+ Provide executive-level administrative support, including calendar management, meeting coordination, and internal communication on behalf of leadership

+ Lead or support projects aimed at improving internal operations, documenting project scope, timelines, and deliverables

+ Manage logistics for marketing initiatives, events, and internal/external client meetings

+ Prepare materials and collateral for events and presentations in alignment with strategic initiatives

+ Coordinate with vendors, consultants, and contractors during selection and engagement processes

+ Ensure operational processes and documentation comply with internal policies and quality standards

+ Monitor and support Care Coordination workflow to assist with patient inquiries and scheduling when necessary

+ Compile and synthesize data and reports for leadership review

+ Serve as a liaison between departments and external stakeholders to facilitate clear and efficient communication

+ Maintain confidentiality, prioritize tasks, and work independently with minimal supervision

+ Represent the office with professionalism and cultural sensitivity in all external engagements

+ Perform additional related duties as assigned

Requirements

Education:

+ Bachelor's degree from an accredited college or university

Experience:

+ Relevant administrative or project coordination experience, ideally in a healthcare, academic, or corporate setting

+ Combination of education and experience sufficient to demonstrate the required knowledge, skills, and abilities

Knowledge, Skills, and Abilities:

+ Strong understanding of project management principles and performance improvement strategies

+ Excellent organizational skills with ability to manage multiple projects and competing priorities

+ Strong writing and communication skills; ability to create polished reports and materials

+ Ability to work with culturally diverse individuals and international stakeholders

+ Technologically proficient in Microsoft Office Suite (Word, Excel, Access), internet research, and database management

+ Skilled in marketing, event planning, and/or education support

+ Discretion, independent judgment, and ability to maintain confidentiality

+ Familiarity with or capacity to learn academic medical center operations and services quickly

+ Additional language skills beyond English are highly preferred

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .