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Overview

The Administrative Assistant is responsible for assisting the Chair and Faculty of the Basic Science department. Additional responsibilities include assistance to the Office manager and clerical, administrative and secretarial functions required for the effective operation of the Basic Science department.

Responsibilities

To include, but not limited to the following:

+ Assists Chair with entering data, collating files and records related to the COCA inspection/visitation, Basic Science Department, and additional projects

+ Assists Basic Science Faculty with various data entries, course assistance, document collation, and completion of reports, when needed

+ Assists Office Manager with various tasks, as needed

+ Assists with handling and storing department equipment

+ Schedules appointments, room reservations, and Zoom meetings for Chair of the Basic Science, and Faculty, as it relates to routine TouroCOM Basic Science and Faculty meetings and activities

+ Composes, prepares, and edits correspondence, emails, departmental letters, and other documents for the Chair of Basic Science and Faculty

+ Creates and develops departmental forms, binders, and memorandums

+ Operates all office equipment, including but not limited to computer, copier, facsimile printer, etc.

+ Assists faculty with posting of files, announcements, grades, and quizzes to Canvas/Yuja System for TouroCOM

+ Assists with categorizing and entering exam questions into ExamSoft

+ Assists Faculty with posting of grades to TouroOne

+ Assists Faculty with updates of Course syllabi, Course documentation, and Course reports

+ Accesses Basic Science Department budget and processes departmental purchases and reimbursements.

+ Provides administrative support to committees as assigned

+ Proctors exams and practicals as needed

+ Assists with organization of TouroCOM events and functions

+ Secures and contacts facilities, maintenance, and IT support, as needed

+ Assist with training new employees, interns

+ Other duties as assigned by the Chair

Qualifications

Education/Experience

+ Associate in Arts required.

+ Bachelor's Degree preferred.

+ Minimum of 1-3 years administrative experience

+ Minimum of Associate degree, Bachelor's degree preferred

Knowledge/Skills/Abilities

+ General administrative duties required

+ Demonstrated proficiency in communication (written and verbal) required

+ Strong analytical skills

+ Well-organized, punctual, and good work ethics

+ Articulate and detail oriented

+ Demonstrates proficiency in writing, organization, and editing

+ Strong Interpersonal skills

+ Proficiency in Microsoft Office including Word, Excel, Power Point, & Outlook

Working Conditions

+ Sitting for long periods of time

+ Able to lift up to 5 lbs.

Maximum Salary

USD $42,041.00/Yr.

Minimum Salary

USD $33,632.00/Yr.

Touro University offers a comprehensive benefits package for full-time employees which includes:

+ Full range of Health Plans

+ Medical Plans (choice of EPO, PPO, High Deductible HSA)

+ Flexible Spending Accounts (FSA)

+ Dental Plans (PPO & HMO) and Vision Plan

+ Dependent Care and Transit Programs

+ Life Insurance, AD&D and Voluntary Supplemental Life Insurance

+ Short-term and Long-term disability programs

+ Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)

+ Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children

+ Employee Assistance Program

+ Early-Release Fridays (upon approval)

+ Generous Paid Time Off

+ Vacation, Sick Leave, Personal Leave & Floating Holiday

+ Annual Holiday Schedule

All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, [email protected] (646-565-6285) or, alternatively, to the Chief Compliance Officer at [email protected] and 646-565-6000 x55330.

Job Locations US-NY-New York

ID 2025-12360

College TUNY - College of Osteopathic Medicine

Position Type Full-Time

Schedule Shift 9:00 am - 5: 30 pm

Hours Per Week 36.5

Travel None

Category Administrative/Office Support

FLSA Status Non-Exempt

Location : Country US