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Department/Unit:

Development

Work Shift:

Day (United States of America)

Salary Range:

$60,367.47 - $90,551.20

The Coordinator of Children’s Miracle Network Programs and Signature Events is responsible for establishing goals and objectives to further the mission of the Bernard & Millie Duker Children’s Hospital and Children’s Miracle Network (CMN) Hospitals. Working closely with the Director, Signature Events, the Coordinator will develop budgets, strategies and tactics to fulfill these goals. Identify, cultivate, solicit, and steward relationships with national and local partners from front line staff to executives, and guide these partnerships to the program growth goals. Engage constituents and volunteers in the mission to maximize the local execution of CMN Hospitals’ fundraising programs, events, and corporate partnerships. The Coordinator will also manage the Community Events program, assisting independent community groups with fundraising events that support the Bernard & Millie Duker Children’s Hospital. The Coordinator will also contribute to the strategic direction of the Signature Events, with focused support of the Children’s Hospital Radiothon and Annual Golf Tournament.

The Coordinator is a member of the Development Operations team, and she or he will also contribute to the overall plans and strategies for all annual programs and events, as well as support of all team members. This position requires 30% travel to meet with partners in the region, and overnight conference requirements.

Position Title: Coordinator, Children’s Miracle Network Programs and Signature EventsReports to: Director, Signature Events

Qualifications

This position requires a professional whose background is characterized by initiative, creative energy, excellent written and interpersonal communication skills, well-refined organizational skills, and the ability to motivate others. Attention to detail, customer service, and the ability to prioritize are also essential. A bachelor’s degree is required; a master’s degree is advantageous. One to three years of experience in developing, implementing, and managing strategic fundraising initiatives, or equivalent experience, is required.

Position Overview

The Coordinator of Children’s Miracle Network Programs and Signature Events is responsible for establishing goals and objectives to further the mission of the Bernard & Millie Duker Children’s Hospital and Children’s Miracle Network (CMN) Hospitals. Working closely with the Director, Signature Events, the Coordinator will develop budgets, strategies and tactics to fulfill these goals. Identify, cultivate, solicit, and steward relationships with national and local partners from front line staff to executives, and guide these partnerships to the program growth goals. Engage constituents and volunteers in the mission to maximize the local execution of CMN Hospitals’ fundraising programs, events, and corporate partnerships. The Coordinator will also manage the Community Events program, assisting independent community groups with fundraising events that support the Bernard & Millie Duker Children’s Hospital. The Coordinator will also contribute to the strategic direction of the Signature Events, with focused support of the Children’s Hospital Radiothon and Annual Golf Tournament.

The Coordinator is a member of the Development Operations team, and she or he will also contribute to the overall plans and strategies for all annual programs and events, as well as support of all team members. This position requires 30% travel to meet with partners in the region, and overnight conference requirements.

Specific Responsibilities

1. In conjunction with the Director of Signature Events and Assistant Vice President of Development Operations, Philanthropic Impact & Engagement, establish and execute an annual strategic plan, goals, and operating plan to further the awareness and fundraising for the Bernard & Mille Duker Children’s Hospital, in alignment with the hospital/foundation goals and mission.2. Develop and implement a plan for the cultivation, stewardship, and engagement of CMN corporate partners and national programs. Regularly monitor and evaluate campaign and program quality to guide future strategies.3. Actively manage a portfolio of top corporate partners with the goal of maximizing revenue through each corporate partner campaign. Build and steward relationships with regional, district and local leadership of these companies, as well as employees and volunteers, through face-to-face visits, emails, written correspondence, phone calls and other forms of communication. 4. Implement a local Advisory Council comprised of dedicated leaders in the region that support CMN initiatives. Manage communication with council members and prepare any materials necessary for meetings. 5. Engage and enlist the assistance of hospital constituents as needed (physicians, nurses, staff, patients, families) and keep them informed and inspired about the importance of CMN Hospitals programs to the overall mission of the hospital. 6. Organize and host events and other activities such as tours, check presentations, and kickoff meetings for key partners to deepen their understanding and commitment to the hospital mission.7. In conjunction with the Director, submit quarterly financial reports to CMN Hospitals.8. Work with Albany Med’s Marketing & Communications Department to develop materials for partner campaigns, programs, and community events. Work with Marketing & Communications on social media posts and webpage updates, ensuring appropriate co-branding with CMN Hospitals. 9. Complete grant applications related to funding opportunities from CMN Hospitals corporate partners, or general children’s hospital funding opportunities as appropriate. Support any associated stewardship tied to grants. 10. Work with grateful patients and their families to provide outlets and support to share their stories. Actively communicate with the annual Miracle Child Champion family, and grateful patients that participate in Foundation events. 11. Share strategic best practices and other field insights with CMN National representatives and neighboring program directors to support continuous growth of all partnerships, programs, and events. 12. Represent Albany Medical Center at national and local CMN meetings, including but not limited to: Children’s Hospitals Week, Speedway/7 Eleven Golf Tournament, Fall Fundraising Forum, and regional Collaboration Meetings. 13. Provide logistical support for the Children’s Hospital Radiothon and the Annual Golf Tournament, including gift in kind solicitation. 14. Manage the community fundraising events program in conjunction with the Director, Signature Events, by providing support of third-party special events.15. Coordinate with the Development Operations team to track financial data and to run accurate, up-to-date reports. Update Raiser’s Edge database as necessary.16. Represent the Foundation to internal and external audiences, in the community, and among peer professionals in a manner that generates respect and goodwill and contributes to Albany Med’s reputation as a health care facility of distinction.17. Other duties as assigned.

Qualification RequirementsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Occasional evening and weekend work is mandatory.

The Associate Director must possess excellent written and interpersonal communication skills, energy, enthusiasm, creativity, and the ability to work in a team atmosphere. Attention to detail, customer service, organization and the ability to prioritize are essential. This position requires considerable external visibility. Professionalism and diplomacy at all times is essential.

Education, Certification RequirementsMust possess a bachelor’s degree. Knowledge of Microsoft Office Suite is essential, especially Microsoft Excel, Raiser’s Edge a plus.

ExperienceMust have 1-3 years of experience in a fundraising role. Experience with direct mail, database management, corporate relations, event coordination and marketing and/or promotions is a plus.

Communication SkillsMust demonstrate strong communication skills, written and oral. Examples of specific tasks include, but are not limited to, writing well-crafted emails and letters, memos, executive summaries, promotional materials for print and web, presentations to groups of varying sizes and constituency groups. Strong public speaking skills are also a must.

ProfessionalismMust be able and willing to perform the job according to conduct defined by Albany Med’s Code of Conduct and Employee Manual; be accurate in such matters as record-keeping, use good judgment when performing the functions of the job or when interacting with others, accept direction, carry out direction, work cooperatively with others and avoid the creation of unnecessary conflict, adhere to Albany Med’s policies, procedures and practices, and to utilize Albany Med’s problem-solving processes for resolving grievances or disagreements.

Reasoning AbilityMust be able to independently organize work to meet established guidelines, gather data from appropriate resources, solve problems independently when possible, and understand when to seek assistance or guidance from others.

Physical DemandsMust be willing to travel independently to off-site events and meetings throughout the Capital Region to meet with donors, volunteers, vendors, and to assist with events as needed. This may entail setting up events and may carry physical demands.

Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The nature of the position often requires work offsite for store visits during corporate partner campaigns, at event sites, local travel to and from meetings/events and the office.

Other RequirementsAll job requirements listed indicate the minimum level of knowledge, skills, and/or ability deemed necessary to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Employees will be required to perform any other job-related instructions given by their supervisor subject to reasonable accommodations.

Thank you for your interest in Albany Medical Center!​

Albany Medical is an equal opportunity employer.

This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:

Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.