"Alerted.org

Administrative Assistant (5123)

Location **Morgantown, WV**

Job Code **5123**

\# of Openings **1**

**Old Harbor Solutions LLC** , a subsidiary of Three Saints Bay, LLC, and a Federal Government Contractor industry leader, is seeking an experienced **Contract Specialist III** to support our government client.

Responsibilities:

Assist the client in performing administrative/program support functions. Specific tasks and duties (depending on the requirements of an individual Task Order) include, but are not limited to, the following:

+ **Administrative Support**

+ Process requests, reimbursements, and supply management

+ Coordinate meetings, events, and logistics

+ Maintain filing systems (physical and digital)

+ Manage office supplies and inventory

+ Maintain executive calendars and schedules

+ Coordinate meetings between directors and senior executives

+ Schedule resources and conference rooms

+ Organize logistics for events and workshops

+ Manage SharePoint sites and shared drives

+ Maintain various databases and tracking systems

+ Support records management procedures

+ Create and update procedural documentation

+ Develop reports from spreadsheets and databases

+ Serve as liaison between field offices and senior executives

+ Support directors, managers, and field staff

+ Review and vet communications for executives

+ Maintain confidentiality of sensitive information

+ Coordinate with government agencies and external partners

+ Prepare confidential correspondence, reports, and documents

+ Maintain document tracking systems

+ Ensure proper formatting and quality of official communications

+ Serve as Point of Contact for various communication systems

+ Support controlled document processing and maintenance

+ Process time and attendance records in Automated Time Attendance and Production System (ATAAPS)

+ **Travel Management**

+ Provide support for CONCUR system and adherence to Federal Travel Regulations

+ Arrange travel plans, itineraries, and authorizations for personnel

+ Process vouchers and coordinate travel changes

+ Handle foreign travel documentation

+ Prepare travel-related reports

+ **HR Support Functions**

+ Assist with onboarding and offboarding employees

+ Support hiring processes and associated administrative documentation

+ Prepare and input personnel actions into corporate HR systems

+ Maintain centralized local copies of personnel records/information for managers

+ Provide administrative support for Performance Management activities

These duties require strong organizational skills, attention to detail, proficiency with Microsoft Office applications, excellent communication abilities, and the capacity to work independently while supporting cross-functional teams

Requirements:

+ US Citizen

+ Ability to pass a pre-employment background check

+ Ability to pass Agency Clearance

+ A **minimum of 5 years** of administrative assistant experience with executive level management.

POSITION IS LOCATED IN MORGANTOWN, WEST VIRGINIA

Apply at:** **https://phg.tbe.taleo.net/phg01/ats/careers/v2/viewRequisition?org=GATEWAYVENT&cws=78&rid=5123

VEVRAA Federal Contractor

Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.

We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.