• Administrative Assistant Company Route

    Boar's Head Brand/Frank Brunckhorst Co., LLC (Itasca, IL)


    Hiring Company:

    Delicatessen Services Co., LLC

     

    Overview:Reporting directly to the Company Local Purveyor, Admin Assistant will perform routine clerical and administrative functions such as AR/AP, invoices, organizing and maintaining paper and electronic files, and coordination of corporate scheduling requests for training. He/she must be able to work with minimal supervision, be highly self-motivated, and display professional maturity when dealing with company-related materials. He/she must possess a demonstrated ability to manage and balance workloads and prioritize tasks and projects in a fast-paced environment while handling multiple and competing priorities.

    Job Description:

    Essential Duties and Responsibilities

     

    + Coordinating and communicating schedule requests from the corporate office

    + AR/AP Reconciliation

    + Check deposits

    + Timekeeping and adjustments

    + Team expense reports and submissions

    + Third-party auditing software tracking/compliance for daily operations, specifically GoSpotCheck

    + Maintaining a calendar of events for route operations

    + Assisting with a schedule of the route purveyor

    + Inventory office supplies, haberdashery ordering

    + Organizing invoices, expense reports, vendor information, etc.

    + Printing/Ordering program materials for customers/team as needed, for ship or pick up

    + Assisting in organizing team and store communications on bi-weekly initiatives

    + Sending/receiving mail

    + Researching new customers

    + Researching professional services/vendors to solicit quotes and information

    + Basic functionality with limited access to Xtreme

    Education and Experience

    + ·High School diploma plus additional specialized training in general administrative practices.

    + One (1) to three (3) years related experience.

    + Must be proficient in MS Office applications, specifically Word and Excel, and knowledge of PowerPoint applications.

    + Strong communication and customer service skills.

    + Ability to use a printer/scanner with proficiency

    + Polite and pleasant communication with customers and teams via phone and email

    + Strong organizational skills, with physical files and digital content

    + Process-oriented

    + Discretion of sensitive information being processed with the team and customers

    + Ability to work independently and as a team

    + Effective time management

     

    Starting rate $19/hr.

     

    Time Type:Part time

     

    Department:Chicagoland Deli Provisions Hub