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Posting Information

Posting Number2025706

Posting/Functional TitleAssistant Director, Accounts Payable & Travel

University Pay Plan TitleAsst Dir, Accounts Payable & Travel

LocationSan Marcos

DepartmentAccounts Payable & Travel

Recruitment TypeOpen Recruiting

Job TypeFull-Time

Funding SourcePermanent

Monthly Salary$5,481- $6,851

Job CategoryExempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

+ Apply accounting principles and methods with strong technical accuracy.

+ Maintain working knowledge of general ledger systems and demonstrate advanced Excel skills.

+ Analyze and interpret complex data, research appropriate accounting treatments under GAAP , and provide accurate recommendations.

+ Read and comprehend complex documents, instructions, and requirements.

+ Manage multiple tasks effectively, prioritize workload, and meet deadlines under time pressure.

+ Develop specifications, manage project deliverables, and oversee timelines to implement process and system improvements.

+ Utilize SAP and other computer applications including word processing, databases, and spreadsheets.

+ Communicate clearly with internal and external stakeholders to gather information, explain policies, and answer inquiries professionally.

+ Prepare accurate reports, memos, procedures, and correspondence that are grammatically correct and technically sound.

+ Provide courteous service to students, faculty, and staff while contributing as a collaborative and responsible team member.

Apply logical and analytical thinking to identify problems, evaluate alternatives, and recommend solutions.

Preferred Qualifications

+ Master’s degree in accounting or closely related field

+ Certified Public Accountant

+ Experience in serving on committees and teams

+ Experience with the Uniform Statewide Accounting System ( USAS )

Job Description

Responsible for supervising and managing assigned areas within the

Accounts Payable and Travel Office.

Job Duties

+ Oversees AP & Travel department under the general direction of the Director, with latitude for the use of initiative and independent judgment. Performs moderately complex managerial work providing direction and guidance over the unit. Assists in establishing and reaching goals and objectives for the unit. Provides information and assistance to management regarding critical issues. Advises and guides staff in performance of their daily duties. Assign work projects, monitor progress, review and evaluate results. Coordinate leave and prepare appraisals within established guidelines/deadlines.

+ Oversight of chart of accounts master data creation, edits, and deletions. This involves working with the Accounting Clerk II to processes new account source documents by reviewing data for deficiencies; create new funds, fund centers, cost centers, internal orders, general ledger accounts (object codes), and commitment items (budget object codes) as needed; entering data in applicable SAP tables to create budget addresses; maintaining ZXREF , derivation rules, RIB rules, budget checks, and report sets, etc.; resolving discrepancies by using standard procedures; maintaining supporting documentation; and distributing account notifications to appropriate parties once accounts have passed QA and are established.

+ Oversight of chart of accounts master data maintenance including updating master data, tables, and derivations related to closed accounts; maintaining master data as needed for monthly depreciation postings; updating/maintaining tables and derivations during year end/year begin process; maintaining FM derivation for grant internal orders; researching master data related questions from various campus users; opening and extending accounts as requested; reviewing and approving FI departmental security requests; updating infotype 0017 for travel; and processing account manager changes as requested by the department(s).

+ Ensure reconciliations such as general ledger reconciliations, credit card statements, vendor statements, research and travel advances are completed monthly and any issues.

+ Manage the electronic Interdepartmental Transfer (eIDT) module within SAP , including processing of transactions, problem resolution, and end-user assistance.

+ Identify process enhancements and software changes that result in efficiencies within the Accounts Payable and Travel areas.

+ Participate in training programs to keep current with latest developments in higher education accounting.

+ Other duties as assigned including special projects necessary for the effective and efficient operation of the unit.

Additional Information to Applicants

Job Open Date08/25/2025

Job Close Date (posting closes at midnight)

Open Until FilledYes

Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start8:00AM

Normal Work Hours End5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today.https://www.hr.txst.edu/benefits.html

Quick Linkhttps://jobs.hr.txstate.edu/postings/54016

Applicant Document