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Library Specialist 1-3

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Library Specialist 1-3

Salary

$2,085.00 - $3,572.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

CRT-2025-212355-PW

Department

Culture Rec & Tourism-State Library

Opening Date

08/27/2025

Closing Date

9/10/2025 11:59 PM Central

+ Description

+ Benefits

About this Job

This is a full-time position located at the State Library in Baton Rouge, LA.

This position functions as an assistant administrator within the Recorder of Documents Office in the Louisiana Collection. Under the supervision of a Library Manager 1, the incumbent performs highly specialized technical tasks by organizing and managing government documents through the Louisiana Public Document Depository Program (LPDDP), a statewide program mandated by law. The position requires a comprehensive understanding of the operation of the LPDDP and includes processing of official state publications in all formats, demonstrating skill with word processing, internal database management, spreadsheet software, and digital file management to perform complex operations. Additionally, the ability to perform in-depth searches within the State Library’s catalog and digital archive, is necessary. Strong interpersonal and communication skills, coupled with proficient writing abilities, are essential.

The State Library of Louisiana inspires and supports literacy and lifelong learning for all Louisianans through access to information, strengthening communities, supporting exceptional library services, and preserving Louisiana’s heritage.

The State Library of Louisiana, its Board of Commissioners and staff value:

+ Equal access to information for all citizens,

+ The literary and cultural heritage of Louisiana,

+ Intellectual freedom, and

+ Reading

Minimum Qualifications

One year of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=164460) .

Job Duties and Other Information

Job Duties:

Core LPDDP Work

+ Receives and processes shipments of state agency publications in print format for distribution to designated depositories

+ Receives and processes a high volume of born-digital state documents through email and FTP retrieval

+ Performs bibliographic searches in State Library’s online catalog and proposes classification using BISAC subject codes

+ Manages and ensures accuracy of data in spreadsheets reflecting submission from state agencies, depository libraries, and for the Recorder of Documents Office

LPDDP Work with State Agencies

+ Monitors daily email and phone inquiries from agency liaisons, consulting with the Recorder when necessary

+ Assists with distribution and collection of annual publication report forms, semiannual letters, and contact information forms, updating internal databases to reflect changes

LPDDP Work with Depository Libraries

+ Monitors daily email and phone inquiries from depository contacts, consulting with the Recorder as needed

+ Processes and organizes incoming weekly shipments of print materials into designated depository receptacles

+ Prepares quarterly print shipment for statewide distribution by creating address labels and packing shipping bags

+ Scans shipping bags before transporting to platform for pickup by delivery service

Other Tasks

+ Receives, processes, and prepares print federal documents for Reference Department

+ Communicates with staff from Technical Services, Access Services, Reference Department, and Louisiana Collection as needed

+ Participates in annual Louisiana Book Festival

+ Performs other duties as required

Position-Specific Details:

Work Schedule: This is a full-time position that reports in-office. Overtime and/or travel may be required of this position.

Appointment Type: This is a probational appointment; current classified permanent status employees may be required to accept a probational appointment.

Career Progression: This position may be filled as a Library Specialist 1, 2, or 3.

How To Apply:

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

The Office of the Lieutenant Governor and the Department of Culture, Recreation and Tourism are participants in the E-Verify system for identification and employment eligibility purposes.

Louisiana as a State, is a Model Employer for People with Disabilities.

Contact Information:

For further information about this vacancy contact:

Pacee Wallace

Department of Culture, Recreation, & Tourism

1051 N. 3rdStreet

Baton Rouge, LA 70802

Phone: 225-342-8202

[email protected]

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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