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DAAAS Administrative Associate 2 (onsite)

School of Humanities and Sciences, Stanford, California, United States

Administration

Post Date Aug 20, 2025

Requisition # 107097

DAAAS Administrative Associate 2

_This position has been deemed critical by the School of Humanities and Sciences Dean’s Office and is exempt from the hiring freeze._

TheSchool of Humanities and Sciences (H&S)is the center of a world-class liberal arts education at Stanford University. H&S encompasses 24 departments—from Art and Art History, English, and History to Economics, Mathematics, and Biology—as well as 24 interdisciplinary programs. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.

The Department of African and African American Studies (DAAAS) was officially launched in January 2024. The department focuses on the core principles of furthering excellence, encouraging critique, and pursuing the positive social transformation of people of African descent in Africa and the diaspora not only through multiple scholarly perspectives and models, but also through the study of art practices and the creation of art works. The department offers an undergraduate degree to provide students with an interdisciplinary introduction to the study of African, African American, and of African descended people all over the world as a central component of American and world culture. Courses in the major promote research across disciplinary and departmental boundaries in the arts and humanities and will provide students with research training and community service-learning opportunities. Courses of study are drawn from art, art history, cultural anthropology, economics, education, film, dance, performance studies and theatre, literature and literary studies, history, languages, linguistics, music, philosophy, political science, psychology, religion, and gender & sexuality studies, among others.

**Position Summary** : The Department of African and African American Studies (DAAAS) is seeking an Administrative Associate (AA) to provide administrative and operational support for the department. The AA will be the first point of contact in the department. The AA will work under minimal supervision of the Finance and Administration Manager and must possess and demonstrate a positive outlook on continuous process improvement efforts while maintaining a team-based and customer-focused mindset. It is critical that the employee in this position exhibit the abilities to practice sound judgment and decision-making, effective written & oral communication, strong attention to detail and respectful relationship management.

The ideal candidate is a friendly, proactive, and dependable self-starter with strong interpersonal and communication skills. This position requires a high level of professionalism, productivity, accuracy, organization, multi-tasking, independence, sound judgment, and decision-making. The position requires a motivated person with a positive attitude and a passion for customer service and supporting others to manage a wide variety of tasks in a fast-paced academic environment with frequently shifting priorities. The ideal candidate should have previous experience managing events, from planning to execution, including management of post-event administrative and evaluative tasks.

This is a 50% FTE, continuing, non-exempt position. This position will be 100% onsite and based on the Stanford campus.

A resume and cover letter describing your qualifications are required to be considered for this position. If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply. Thank you for considering employment opportunities with the School of Humanities and Sciences.

CORE DUTIES:

• Greet visitors, answer the main office phone line and respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.

• Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.

• Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.

• Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.

• Process and monitor routine financial transactions, which may include researching and resolving discrepancies.

• Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.

• May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.

• Maintain approved content on websites and newsletters.

• May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.

• May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.

* Other duties may also be assigned.

EDUCATION AND EXPERIENCE:

High school diploma and three years of administrative experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Proficient computer skills and demonstrated experience with office software and email applications.

• Demonstrated success in following through and completing routine tasks.

• Strong organizational skills and attention to detail.

• Strong verbal and written communication skills.

• Excellent customer service and interpersonal skills.

• Ability to prioritize and multi-task.

In addition, preferred requirements include:

• Bachelor’s Degree

• Experience with Microsoft Office, Google Drive, Zoom, and standard office equipment

• Professional phone manner

• A strong sense of proactiveness

• Experience maintaining websites, creating newsletter and flyers

The expected pay range for this position is $31.97 to $38.40 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture andunique perksempower you with:

• **Freedom to grow.** We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

• **A caring culture.** We provide superb retirement plans, generous time-off, and family care resources.

• **A healthier you** . Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

• **Discovery and fun.** Stroll through historic sculptures, trails, and museums.

• **Enviable resources** . Enjoy free commuter programs, ridesharing incentives, discounts and more

_The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._

_Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at [email protected]. For all other inquiries, please submit a_ _contact form_ _._

_Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._

Additional Information

+ **Schedule: Part-time**

+ **Job Code: 4097**

+ **Employee Status: Regular**

+ **Grade: E**

+ **Requisition ID: 107097**

+ **Work Arrangement : On Site**