• Senior Administrative Assistant

    First Horizon Bank (Naples, FL)


    Description

    **Location:** Onsite listed in the job posting.

    SUMMARY

    The Senior Administrative Assistant reports directly to the Market President and is responsible for ensuring the seamless day-to-day operations of the office, coordinating events, managing facilities, and supporting Community Reinvestment Act (CRA) initiatives and relationships. This key associate role provides administrative and organizational support to management and associates, while also serving as a liaison for community engagement activities.

     

    **Weekly Scheduled Hours:** Monday - Friday 8:30 am - 5 pm

    ESSENTIAL DUTIES AND RESPONSIBILITIES

    • Oversee general office operations including supply management for the team, vendor relationships, and facility maintenance to create an efficient and professional environment for associates and our clients

    • Assists in coordinating executive schedules

    • Schedules and prepares for meetings, programs, events, or conferences including arrangements for internal and external location setups and catering services as appropriate

    • Prepares agenda, handouts, documents, and/or any other information for scheduled meetings

    • Screens incoming calls and correspondence and responds independently when possible

    • Composes and prepares confidential correspondence, reports, and other complex documents

    • Reviews and disseminates information received from other departments and external sources

    • Organizes and maintains file system, and files correspondence and other records

    • Creates and maintains databases and spreadsheet files

    • Researches, compiles, and analyzes data for special projects and various reports

    • Assists in the day-to-day management of relationships with non-profit community partners and colleagues in maximizing Company impact in the community

    • Performs all other duties as assigned

    SUPERVISORY RESPONSIBILITIES

    No supervisory responsibilities

    ESSENTIAL SKILLS

    • **Organization & Time Management** - Ability to prioritize multiple tasks and projects, maintain a high level of organization, and meet deadlines in a fast-paced environment

    • **Communication** - Strong written and verbal communication skills for interacting with associates, external partners, vendors, and our clients. Ability to produce clear, professional correspondence and event materials

    • **Problem Solving** - Proactive approach to identifying issues related to office operations, facilities, and event logistics, and implementing effective solutions

    • **Attention to Detail** - Meticulous in managing records, scheduling, facility needs, and CRA compliance documentation

    • **Customer Service** - Demonstrates a high level of professionalism in supporting associates and responding to the needs of our clients during events and community initiatives

    • **Event Planning** - Experience or aptitude for organizing meetings, events, and community engagement activities, including budget management, logistics, and vendor coordination

    • **Technical Proficiency** - Proficient in Microsoft Office suite (Word, Excel, Outlook, PowerPoint); ability to learn and use project management, facilities booking, or event coordination software

    • **Facility Management** - Basic knowledge of building maintenance operations, safety protocols, and workspace optimization for associates.

    • **Community Engagement** - Interest or experience in supporting CRA and corporate social responsibility initiatives; ability to coordinate volunteer opportunities and track community impact

    • **Adaptability** - Flexibility to adjust to changing priorities and support a positive team environment

     

    CERTIFICATES, LICENSES, REGISTRATIONS (Ex: CPA, Series 6 or 7 license, etc)

    None required

    QUALIFICATIONS

    High school diploma or GED with at least 3 years of experience in a similar role

    About Us

    First Horizon Corporation is a leading regional financial services company, dedicated to helping our clients, communities and associates unlock their full potential with capital and counsel. Headquartered in Memphis, TN, the banking subsidiary First Horizon Bank operates in 12 states across the southern U.S. The Company and its subsidiaries offer commercial, private banking, consumer, small business, wealth and trust management, retail brokerage, capital markets, fixed income, and mortgage banking services. First Horizon has been recognized as one of the nation's best employers by Fortune and Forbes magazines and a Top 10 Most Reputable U.S. Bank. More information is available at www.FirstHorizon.com (https://urldefense.com/v3/\_\_https:/www.firsthorizon.com/\_\_;!!Cz2fjcuE!hpq9hPnrucZCPIAVPojVESItIq-FPzhurNdCrQ3JE8Rkx3gMd70nIk6\_kmPxl66\_oJCEsXs0gNunPowMAMHCmBYPOtUxUGI$) .

    Benefit Highlights

    • Medical with wellness incentives, dental, and vision

    • HSA with company match

    • Maternity and parental leave

    • Tuition reimbursement

    • Mentor program

    • 401(k) with 6% match

    • More -- FirstHorizon.com/First-Horizon-National-Corporation/Careers/Our-Benefits

    Follow Us

    Facebook (https://www.facebook.com/FirstHorizonBank)

     

    X formerly Twitter

     

    LinkedIn (http://www.linkedin.com/company/first-horizon-bank)

    Instagram

    YouTube (https://www.youtube.com/channel/UCEVs5OMj-b0H9Dr5Q209\_-Q)

     

    Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

     

    This employer is required to notify all applicants of their rights pursuant to federal employment laws.

     

    For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.