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Job Descriptions:

Position Summary:

The Development Specialist is an integral part of the Development team’s innovation and execution by serving an active support role for each of the campaign areas executed throughout the fiscal year, helping to reach the overall annual fundraising goal. This role supports the Development Department in an administrative capacity by executing initiatives related to fundraising and prospect / donor relations, as well as providing comprehensive clerical support to the team. The Administrator is also responsible for accurate and proficient Federal grant awards management, monitoring, analysis, and reporting in accordance with contracted grant requirements, performance, and compliance. This position will assist the Grant Writer with grant research, reporting, and grant proposal preparation in support of grant writing activities. The Administrator will be responsible for Federal grants budget management and analysis, as well as the evaluation and compilation of fiscal data related to Federal grant awards management, maintenance, and compliance.

Essential Job Functions and Responsibilities:

+ Serve as an integral part of the Development team’s innovation and execution by serving in an active role for each campaign and appeal being executed throughout the year.

+ Record donations on an ongoing basis in the donor database and generate donor acknowledgements, including tax documents, thank you letters, and other communications.

+ Maintain digital and print filing systems for department, including all correspondence, fundraising materials, expense reports, donation receipts, and any other archived records.

+ Serve as a resident expert on the donor database and ensure other team members are knowledgeable in all its functions. The Administrator will also design and run reports, oversee database maintenance, and serve as a point person for TNC with the donor database customer service team.

+ Be a key contributor in the creation, implementation, and tracking of the Development Strategic/ Campaign Plan that incorporates a range of strategies, including annual appeals, grants, corporate and major donor appeals, special events, and other fundraising communications and strategies.

+ Work with Director, Development to track event and departmental budgets to ensure committees and events stay within acceptable standards for their budgets.

+ Compile metrics information (weekly, monthly, quarterly, annually) and will be responsible for tracking how well the Development Department is meeting their metrics and managing budgeted expenditures for each campaign. This includes preparation of the monthly team report for the Director of Development.

+ Play an active role for events and other committees, including taking meeting minutes, compiling committee memos/materials, and ensuring they are shared with committee members in a timely manner.

+ Prepares Development-related charts, graphs, and matrices for management as required for presentation purposes.

+ Serve as the tertiary contact for Tommy Nobis Center’s Vehicle Donation program, including accepting vehicle donations both online and in person. The specialist will resolve or help to resolve any vehicle donation questions by donors.

+ Manages federal grant contract requirements and performance, as well as develops and executes strategies to optimize the grants administration process.

+ Works closely with Accounting, Programs, and Development leadership to develop and review budget plans, track grant expenses, ensure budget compliance, manage change requests, and conduct grant reimbursement and reporting activities within designated timeframes.

+ Prepares Development-related charts, graphs, and matrices for management as required for presentation purposes.

+ Oversight of the protection of confidential organizational information.

+ Organize, maintain, and track promotional items and collateral materials for organizational distribution.

+ Process invoices and payables to Accounting with approvals from department leadership.

+ Serve as backup for front office.

+ Assist with other specific projects as assigned.

Required Experience:

Education:

+ Bachelor’s degree in a related field is preferred, or commensurate experience.

Experience:

+ Proven experience as an office administrator, administrative assistant, or similar role (preferably in a nonprofit setting).

+ Demonstrated experience with business software applications e.g., Excel, MS Project, Access, etc.

+ High proficiency in data analysis, mathematical calculations, and processing of financial information.

Qualifications:

+ Mission driven, guided by core values and a pleasure to work with.

+ High attention to accuracy and detail.

+ Excellent written/verbal communications skills to effectively communicate with diverse populations

+ Strong analytical and research skills.

+ Ability to work effectively independently and as a resourceful team player under strict deadlines.

+ Strong organizational and project management skills

+ Must be proficient in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.

+ Requires sensitivity to persons with disabilities and other barriers to employment.

+ Must pass drug screen and background check.

+ Eligibility to work in the United States.

Declaration:

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. They may be subject to change at any time.

Work Environment:

The work environment characteristics described here are representative of those that an employee encounters while performing the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

Key Competencies:

Analysis/Reasoning

Examines data to grasp issues, draw conclusions, and solve problems.

Researching Information

Identifies, collects, and organizes data for analysis and decision-making.

Creative & Innovative Thinking

Generates creative solutions; translates concepts into actionable plans.

Problem Solving

Resolves difficult or complicated challenges; develops alternative solutions; applies reason.

Customer Focus

Can connect goals and interests of potential funders to the mission of Tommy Nobis Center.

Teamwork

Promotes cooperation and commitment within a team to achieve goals and deliverables.

Decision Making & Judgment

Makes timely, informed decisions that consider the facts, goals, constraints, and risks.

Planning & Organizing

Coordinates ideas and resources to achieve goals.

Results Focus & Initiative

Focuses on results and desired outcomes and how best to achieve them. Gets the job done.

Special Skills/Abilities

Interpersonal:

Ability to relate to a variety of individuals, corporate and foundation contacts building trust and support of organizational programs.

Written Communications:

Strong writing skills to create and prepare professional quality documentation and to effectively communicate with a broad range of individuals.

Oral Communications:

Ability to communicate and present information informally and formally to supporters and potential supports of Tommy Nobis Center’s strategic objectives.

Organizational:

Ability to organize data, as well as workloads and work schedules. Good attendance is expected; occasional overtime may be needed.

Other Qualifications or Requirements

Physical Requirements:

Office environment not requiring strenuous physical qualifications.

Working Conditions:

Office environment.

Work Environment

Work is performed under the direction of the Director, Development with the majority of work performed independently. The majority of the work will be performed in an office environment.

Declaration

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. They may be subject to change at any time. The work environment characteristics described here are representative of those that an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Keyword: Development Specialist - Grant Writer

From: Tommy Nobis Center