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Position Description

This position provides direct assistance with day-to-day operations, ensures the smooth functioning of the main office, and oversees select school-wide administrative support initiatives.

Primary Duties and Responsibilities

Lower School Administrative Support

+ Support the efficient management of the Lower School Main Office.

+ Serve as a point of contact for staff and students, reporting concerns to the appropriate Assistant Director and/or school administration.

+ Provide disciplinary support when needed, ensuring that students in the office for behavioral reasons remain quiet, focused, and engaged with assigned work.

+ Supply appropriate alternative assignments if students arrive unprepared or decline to complete assigned work.

+ Communicate promptly with teachers and parents regarding outcomes of minor to moderate behavioral office visits.

+ Assess the severity of infractions and determine whether they require escalation to the Assistant Director.

+ Collect uniform infraction forms, assign appropriate consequences for minor to moderate violations, and maintain accurate records.

+ Apply knowledge of school policies and procedures to enforce rules fairly and consistently.

+ Screen and direct incoming phone calls, mail, and visitors to the proper resources.

+ Facilitate clear communication between teachers and the Assistant Director.

Project Management and Administrative Execution

+ Oversee and facilitate the projector check-out process.

+ Manage building locker assignments and resolve related concerns.

+ Execute administrative projects assigned by the leadership team, including but not limited to:

+ Mailing attendance and suspension notices.

+ Sending academic documentation as requested.

+ Coordinating academic concern meetings.

+ Preparing reports for school administration.

+ Assisting with student incentive programs.

+ Monitor faculty/staff sign-in and sign-out sheets, raising concerns to the Assistant Director when necessary.

+ Manage the Assistant Director’s schedule and calendar.

+ Coordinate and monitor summer projects and related tasks.

+ Create purchase orders in collaboration with the Assistant Director and oversee submission to the Business Office.

+ Assign detentions and communicate attendance updates to the detention proctor.

+ Submit IT and Facilities Help Desk tickets as needed for building-related issues.

+ Provide administrative support at select before- or after-school events.

+ Perform general clerical and organizational tasks such as filing, data collection, sorting, and distribution of materials.

+ Coordinate and manage the morning announcements process in collaboration with school administration.

Knowledge, Skills, and Abilities

+ Ability to maintain a high degree of confidentiality and professionalism.

+ Strong oral and written communication skills.

+ Commitment to supporting and upholding school policies and procedures.

+ Demonstrated ability to manage projects proactively and ensure timely follow-through.

+ Proficiency in Microsoft Office (or equivalent), particularly in document formatting and advanced functions.

+ Skilled in using the school’s Student Information Management System.

+ Exceptional organizational, planning, and time-management skills.

+ Strong analytical, problem-solving, and decision-making abilities.

+ Keen attention to detail and accuracy.

+ Flexible, adaptable, and able to prioritize competing demands.

+ Team-oriented with a collaborative mindset.

Position Details

This is a full-time, 12-month position.

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