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Agency Parks, Recreation & Historic Preservation, Office of

Title Park & Recreation Specialist 2 (Reservations and Pass Programs Bureau)

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade Hourly

Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)

Salary Range From $28.76 to $28.76 Hourly

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 625 Broadway

City Albany

State NY

Zip Code 12207

Duties Description Under the supervision of the Director of the Reservation and Pass Programs, the selected candidate will serve as the Operations Division Assistant. This position serves as a shared resource and spans four bureaus and programs within the Operations Division. Duties include but are not limited to:Providing direct administrative support to the Operations Division's bureaus and programs. Completing procurement and requisition requests in accordance with state/agency guidelines Maintaining scheduling and event calendars across division, including the Director of Agency Operations. Managing inventory, pays invoices, and reconciles purchases and travel documentation in SFS.Arranging and processes travel for division staff and submits travel expense reports in SFS (Statewide Financial System) in accordance with state/agency guidelines. Assisting in the organization, maintenance, and updating of electronic information and documentationScheduling and confirming appointments for visitors, staff, and/or supervisors (Microsoft Teams/Webex).• Scheduling and preparing materials for candidate interviews.• Onboarding/Offboarding employees.• Entering and maintaining information in expenditure tracking spreadsheets and databases.• Preparing and distributing monthly budget reports to Director of Agency Operations and/or Bureau Directors.• Documents and updates bureau processes and procedures.Assisting programs within the bureau and in the division as needed, including, but not limited to:o Updating and/or transcribing daily voicemail logo Monitoring shared mailboxeso Opening Access Pass/Empire Pass mailo Fulfilling Access Pass/Empire Pass mail orderso Mailing out applicationso Supporting camping/pavilion program projects as they ariseOther duties as appropriate

Minimum Qualifications Two years of experience in maintenance, construction, landscaping, business operations, park operations, or in an organized recreation program.

Additional Comments OPERATIONAL NEEDS: Proficiency with Microsoft Office Suite. The ideal candidate should also be proficient with various virtual meeting platforms.BENEFITS: This position has the option to join the NYS Employees’ Retirement System and may be eligible for health insurance, dental and vision coverage as well as the opportunity for paid time off in the form of vacation, sick, personal and holiday leave after time and service requirements have been met.To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspxTelecommuting will be discussed at interview.

Some positions may require additional credentials or a background check to verify your identity.

Name Kim Wallace

Telephone

Fax

Email Address [email protected]

Address

Street 625 Broadway

City Albany

State NY

Zip Code 12207

Notes on Applying If you feel you meet the minimum qualifications and the agency’s operating needs, and are interested in being considered for this vacancy, you can obtain an Employment Application from your local park office, your region’s administrative headquarters or you can download an application from the NYS Office of Parks, Recreation and Historic Preservation by visiting the website at: https://parks.ny.gov/regions/long-island/default.aspx.Please forward your application and resume to: [email protected]. Please include “Parks and Recreation Specialist 2 Reservations and Passes” in the subject line. Electronic submissions are encouraged.All qualified persons are invited and encouraged to apply. It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications and agency operating needs.