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Position Details

Advertising/Posting Title Assistant to Department Chair

Posting Summary

Provide high-level administrative support to the Chair and other senior department leaders in the Department of Family Medicine. Provide highly specialized support for department matters, handle complex business calendars exercising independent judgment in problem-solving, prioritizing workflow, establishing timelines and preparing meeting materials for successful departmental meetings. Assist with maintaining records, along with coordinating faculty appointments, reappointments and promotions, and faculty annual review process. Coordinate special projects to ensure an overall standard of excellence in the office operations. Handle all administrative responsibilities including but not limited to arranging for conferences, workshops, meetings, travel, support for organizational activities, and reporting assistance. Contributes to a progressive and team-based work environment that thrives on communication, collegiality, and commitment to health care.

Minimum Qualifications (or equivalent combination of education and experience)

Associate’s degree and one to three years related experience required. Proficient knowledge of software applications used to support office functions, ability to multitask, and attention to detail required. Effective business communications and correspondence skills required.

Desirable Qualifications

Working knowledge of PeopleSoft and PeopleAdmin desirable.

Anticipated Pay Range $23/hour - $25.50/hr

Other Information

Special Conditions Bargaining unit position, A probationary period may be required for current UVM employees, This position is ineligible for telework due to the essential functions, Background Check required for this position, External candidates must complete a 4-month probationary period

FLSA Non-Exempt

Union Position Yes, UVMSU

Posting Details

Position will be posted for a minimum of one week, after which it is subject to removal without notice.

Job Location Burlington, Vermont, United States

Job Open Date 06/04/2025

Job Close Date (Jobs close at 11:59 PM EST.)

Open Until Filled No

Our Common Ground Statement

The University of Vermont is a welcoming, educationally purposeful community committed to creating an inclusive environment that embraces intellectual diversity and global perspectives. We seek to prepare students to be accountable leaders who will bring to their work a grasp of complexity, effective problem-solving and communication skills, and an enduring commitment to learning and ethical conduct. Members of the University of Vermont community embrace and advance the values of Our Common Ground: Respect, Integrity, Innovation, Openness, Justice, and Responsibility. Staff play a critical role in this effort and the successful candidate will demonstrate a strong commitment to UVM’s mission and advancing Our Common Ground values through the execution of their job duties.

Position Information

Position Title Office/Prgm Support Generalist

Posting Number S5629PO

Department Family Medicine/55510

Position Number 017890

Percent of Full-Time 1.00

Standard Hours at 1.0 FTE 37.5

Term (months per year) 12

Supplemental Questions

Required fields are indicated with an asterisk (*).

+ Please specify here where applicable. Enter "NA" if not applicable.

(Open Ended Question)

+ How did you hear about this employment opportunity?

+ Chronicle of Higher Education

+ HigherEdJobs

+ Inside Higher Ed

+ LinkedIn

+ Seven Days

+ UVM Employee (Please specify below)

+ UVM Employment Web Site

+ Vermont JobLink (Department of Labor)

+ Other (Please specify below)

Documents Needed to Apply

Required Documents

+ Resume

+ Cover Letter/Letter of Application

Optional Documents