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Description

A prestigious financial services firm in Honolulu, Hawaii, is looking for a polished and detail-oriented Receptionist to support daily office operations and provide a positive first impression for clients. The ideal candidate will possess strong administrative skills, a professional demeanor, and excellent organizational abilities. As the face of the firm, you will ensure the front office operates smoothly while assisting with clerical tasks and client interactions. To apply for this role, please call us at 808-531-0800. This is a fully on-site position located at the company’s Honolulu office. Candidates must currently reside in Hawaii and be prepared to attend in-person interviews during the hiring process.

Responsibilities:

+ Client Interaction: Greet and welcome clients in person and over the phone, ensuring they are directed to the appropriate department or team member.

+ Call Management: Answer and screen all incoming calls, routing them efficiently while providing accurate information to clients.

+ Calendar Coordination: Schedule and confirm client meetings, reserving conference rooms and ensuring they are prepared for use.

+ Mail Processing: Receive, sort, and distribute incoming and outgoing mail, packages, and important documents.

+ Administrative Support: Perform clerical tasks such as data entry, filing, copying, and preparing reports. Assist with maintaining client files and administrative records.

+ Office Organization: Monitor front desk supplies and office inventory, place orders as necessary, and maintain cleanliness and order in the reception area.

+ Travel Coordination: Assist with travel arrangements for executives and team members, including booking flights, hotels, and transportation.

+ Confidentiality: Maintain discretion while handling sensitive and confidential client or company information in compliance with industry standards.

Requirements

Qualifications:

+ Experience: Minimum of 2 years in a receptionist, administrative, or front-facing role. Experience in the finance, banking, or professional services industry is preferred.

+ Education: High school diploma required; associate degree or business-related coursework is a plus.

+ Skills: High attention to detail, multitasking, and problem-solving abilities.

+ Technology Proficiency: Familiarity with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook). Experience with CRM systems or data software is a bonus.

+ Professionalism: Demonstrated ability to maintain a professional appearance, demeanor, and communication style in high-profile client interactions.

+ Interpersonal Skills: Strong communication and interpersonal skills, with the ability to create positive impressions for clients and visitors.

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .