"Alerted.org

Posting Detail Information

Working Title36-25 Financial Assistant

Position LocationFort Collins, CO

Work LocationPosition qualifies for hybrid/in-office work

Research Professional PositionNo

Posting Number202501161AP

Position TypeAdmin Professional/ Research Professional

Classification TitleTechnical/Support III

Number of Vacancies1

Work Hours/Week40

Proposed Annual Salary RangeThe starting salary range for this position is $48,000 - $52,000 and will be commensurate with education and experience.

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

+ Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf)

+ Explore the additional perks of working at CSU here.

+ For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

+ Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

Desired Start Date

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on09/15/2025

Description of Work Unit

The Office of Engagement and Extension ( OEE ) was organized in 2006 to advance CSU’s engagement and outreach missions. OEE includes CSU Extension, Learning Innovation (including CSU Online), the Colorado Water Center, and a variety of vibrant programs that engage the teaching, research, extension, and service missions of Colorado State University. The Vice President for Engagement and Extension ( VPEE ) is the principal administrative, academic, and fiscal officer for the division, reports to the CSU President, and works closely with the Provost/Executive Vice President. OEE works collaboratively across all Colleges and offices on campus and has strong engagement programs throughout Colorado, the Western US, and globally. At any given time, OEE includes over 400 employees. The total budget is approximately $95 million. OEE is one of the most institutionally comprehensive commitments to engagement and outreach among all land-grant and other universities. Propelled by OEE’s leadership, nationally CSU is a Carnegie Engaged University (2008, 2014), is a member of the Engagement Scholarship Consortium, is an APLU Innovation and Economic Prosperity University (2016, 2024) and is highly ranked for its online degree programs. Annually, Learning Innovation garners enrollments of over 15,000 learners and CSU Extension delivers approximately 500,000 educational contacts.

The OEE Finance Unit provides budget, finance, and grant support services across the OEE division.

Colorado State University encourages professional development and provides anEmployee Study Privilege (https://hr.colostate.edu/current-employees/benefits/other-benefit-programs/academic-privileges/) with up to nine credit hours of tuition assistance annually.

Position Summary

This position exists to provide detailed, timely, and customer-focused financial support across OEE units. This position is vital to accomplishing the financial work within OEE and supports both on-campus and off-campus groups and employees. The OEE work units include Operations, Administration, Learning, Colorado Water Center, and other centers of engagement.

The office location for this position is in the University Square building on the CSU Campus in Fort Collins, Colorado. While this position is eligible for some hybrid work, the individual in this position is expected to maintain a regular presence in the office to effectively balance the duties of the position.

Required Job Qualifications

+ High School Diploma (or GED )

+ Two full-time years of technical accounting experience

OR

+ Two years of college, university or non-correspondence business school coursework which included eighteen (18) semester credit hours of accounting, finance, or bookkeeping.

Preferred Job Qualifications

+ Knowledge of accounting terminology and concepts.

+ Experience processing accounting transactions (journal entries, accruals, deferrals).

+ Ability to work independently for long periods of time.

+ Strong computer and spreadsheet software skills (MS Office Suite and Adobe).

+ Experience using a financial database management and reporting system (i.e. Kuali Financial System, WebFOCUS).

+ Able to interpret, apply, and communicate financial rules and purchasing regulations.

+ Problem solving capabilities.

+ Higher education experience.

+ Excellent attention to detail and strong organizational skills.

+ Strong written and oral communications skills.

+ Demonstrated follow-through with assigned job tasks and responsibilities.

+ Collaboration and customer services skills.

Essential Duties

Job Duty CategoryPurchasing Card Management

Duty/Responsibility

+ Oversee purchasing card (PCard) reallocation process for OEE cardholders: collect required receipt documentation, determine appropriate expenditure account, ensure expenditure complies with the Pcard program rules, distribute monthly statements for signatures, maintain log of transactions needing approval.

+ Monitor PCard activity and PCard clearing accounts to identify late or incorrect reallocations and work with cardholders and reallocators to process correcting journal entries in a timely manner.

+ Apply and enforce University procurement rules and purchasing guidelines.

+ Serve as a resource to staff for Pcard questions and concerns.

Percentage Of Time30%

Job Duty CategoryTravel Reimbursements

Duty/Responsibility

+ Serve as department resource for travel process questions and concerns.

+ Process pre-travel requests, including travel advances, and post-travel reimbursements in a timely manner.

Percentage Of Time30%

Job Duty CategoryAccounts Receivable

Duty/Responsibility

+ Process daily revenue deposits: reconcile payments to registrations and outstanding invoices, verify and correct discrepancies, determine revenue accounts and process journal entries in the Kuali Financial System, and prepare bank deposit.

Percentage Of Time10%

Job Duty CategoryAccounts Payable

Duty/Responsibility

+ Process payments to vendors: verify accuracy and completeness of documentation, apply appropriate account number, and enter payment into the Kuali Financial System.

+ Set up new vendors and independent contractors, and understand the difference between the two. Enter expense payments, fund transfers (department payments and distributions), and account coding corrections in the Kuali Financial System.

+ Serve as department resource for employee reimbursements, vendor payments and invoice payments.

Percentage Of Time10%

Job Duty CategoryFinancial Administrative Support

Duty/Responsibility

+ Provide administrative support as needed.

+ Serve as a back-up to other finance team staff as needed.

+ Monitor the OEE Finance shared email inbox, answer questions and process requests.

+ Communicate with multiple stakeholders at various levels in the organization in a clear, concise and professional manner, both verbally and in writing.

+ Provide excellent and timely customer service for all individuals requesting services from and/or support by the OEE Finance Office.

+ Implement process improvements in coordination with the Business Manager.

+ Engage in learning and professional development opportunities. Participate in networking opportunities with OEE colleagues from throughout Colorado.

+ Develop relationships with key University partners and external customers to better serve constituents.

+ Other duties as assigned.

Percentage Of Time20%

Application Details

Special Instructions to Applicants

For full consideration, allmaterials must be RECEIVED no laterthan 11:59 PM Mountain Time on Monday, September 15, 2025. Please submit the following to apply:

+ Resume

+ Cover letter addressing how professional experiences align with identified required and preferred qualifications of the position

All applicants will be contacted approximately 15 working days after the deadline regarding their status. Next steps and interview dates will be shared to those moving forward. Four professional references will be requested of applicants that advance in the interview process. References will not be contacted without prior notification to candidates.

For questions regarding the application process, contact the Talent Acquisition office [email protected]. For questions regarding the job vacancy, responsibilities, and salary, please contact Britt main [email protected].

CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.

Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires), Valid Driver’s License, Travel

Search ContactBritt Main at [email protected]

EEO

Colorado State University ( CSU ) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested3

Maximum Requested3

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

+ Cover Letter

+ Resume

Optional Documents