• Administrative Coordinator

    UPMC (Pittsburgh, PA)


    University of Pittsburgh Physicians is hiring a Full-Time Administrative Coordinator to help support UPP Neurology.

     

    Hours: Monday-Friday, daylight

     

    Department Details: The Department of Neurology at UPMC is seeking a highly organized and proactive Administrative Coordinator to support our dynamic clinical and academic operations. This role is ideal for a detail-oriented professional who thrives in a fast-paced healthcare environment and is passionate about contributing to excellence in neurological care and research. This position will have the oversight of department social media accounts and other internal/external communications projects!

    Purpose:

    Under general direction, coordinates the workflow of administrative and/or clerical employees and provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division.

    Responsibilities:

    + Plans conferences for department and department head

    + Under general direction coordinates the workflow of employee(s) and provides administrative support of a complex and technical nature to single or multiple department or division (i.e., organizes, plans, and prioritizes work of others, develops and builds teams to accomplish project assignments)

    + Performs all responsibilities of an Administrative Assistant Sr

    + Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas)

    + Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.

    + Assists in recruiting, hiring, training, and evaluating the performance of employees

    + Analyzes complex information requests and determines complex trends

    + Develops reports for executive or department

    + Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events)

    + High school diploma or equivalent or associates degree.

    + 5 years experience in an increasingly responsible administrative support role required.

    + Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.

    + Ability to use applicable MS Suite products.

    + Advanced knowledge of business processes and procedures. Working knowledge of accounting and financial principles and functions.

    + Ability to analyze data. Ability to use discretion and independent judgmentLicensure, Certifications, and Clearances:

    + Act 34

     

    UPMC is an Equal Opportunity Employer/Disability/Veteran