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Department Summary:

MITRE’s Finance Business Operations is seeking a detail-oriented and proactive Property Specialist to join our team. The ideal candidate will possess experience with government property, with a willingness to assist in required processes to ensure we maintain MITRE’s approved property system. You will report to the Government Property Lead Supervisor and will serve as a trusted business partner with internal customers. The role will be a hybrid position working 60% of the time in person on our Bedford, MA campus.

Roles & Responsibilities:

+ SharePoint Management: Maintain oversight of the Property Management SharePoint site, ensuring accuracy and proper file organization.

+ Contract Code Administration: Generate and manage contract codes, maintaining an up-to-date contract code listing.

+ Equipment Disposition: Execute the equipment disposition process at the warehouse, including overseeing the wiping of hard drives.

+ Excess Equipment Sales: Obtain bids for the sale of excess equipment stored at the warehouse.

+ Donations Management: Oversee and execute the donation process for excess equipment to not-for-profit organizations.

+ Tax Reporting: Generate and submit tax reports to the Tax Department in alignment with the yearly reporting schedule.

+ Ticket Processing: Manage and process property-related tickets through the Zendesk Ticket system.

+ Training and Administration: Train receivers and serve as a receiving administrator within MITRE’s Source-to-Pay system.

+ PCard Review: Conduct weekly reviews of PCard purchases for equipment, ensuring all items are properly recorded in MITRE’s Property system.

+ Audit Compliance: Maintain a working understanding of internal and external audit requirements, including those from Sponsors, DCAA, and DCMA.

+ Conflict Resolution: Escalate conflicts related to terms and conditions to management when necessary, ensuring timely resolution.

+ Independent Judgment: Exercise independent judgment within defined practices and policies, focusing on clear communication and effective relationship management.

+ Relationship Building: Demonstrate strong relationship-building skills at multiple levels, fostering collaboration with both internal and external customers through verbal and written communication.

Basic Qualifications:

+ This position requires the ability to lift and carry up to 50 pounds on a regular basis as part of the disposition/donate process in the warehouse operations.

+ Typically requires a minimum of 1 year of related experience with a High School Diploma or equivalent in education, or equivalent combination of high school courses and related work experience.

+ Strong organizational skills with a keen eye for detail.

+ Ability to work independently and make decisions within established guidelines.

+ Excellent verbal and written communication skills.

+ Experience with SharePoint, Zendesk, and property management systems is a plus.

+ Familiarity with audit requirements and compliance standards (e.g., DCAA, DCMA) is preferred.

+ Proven ability to manage multiple tasks and priorities in a fast-paced environment.

+ A collaborative mindset with the ability to build and maintain relationships across diverse teams.

+ Per the U.S. Government’s eligibility requirements, you must be a U.S Citizen to be considered for a security clearance.

+ This position requires a minimum of 50% hybrid on-site.

Preferred Qualifications:

+ Proven experience and proficiency with property management tracking systems, ensuring accurate record-keeping and compliance.

+ Expertise in property plant clearance reporting, including the ability to manage and execute related processes effectively.

+ Hands-on experience with Deltek Costpoint financial systems, with a focus on property and asset management.

+ Proficiency in using Ivalua Source-to-Pay solutions for procurement and property-related workflows.

+ Familiarity with Sponsor Annual Reporting requirements, including the ability to meet deadlines and ensure compliance.

+ Experience managing contract awards and closeouts, with a strong understanding of associated processes and documentation.

+ Ability to exercise independent judgment and consistently meet deadlines in a dynamic, fast-paced organizational environment.

+ Demonstrated flexibility and adaptability to prioritize tasks and managing competing demands in an ever-changing environment.

+ Strong multitasking skills, with the ability to handle multiple concurrent work streams while maintaining high-quality output and attention to detail.

This requisition requires the candidate to have a minimum of the following clearance(s):

Secret

This requisition requires the hired candidate to have or obtain, within one year from the date of hire, the following clearance(s):

None

Salary compensation range and midpoint:

$71,500 - $89,500 - $107,500 Annual

Work Location Type:

Hybrid

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.Commitment to Non-Discrimination

All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local or international law.

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