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Details

**Open Date** 08/29/2025

**Requisition Number** PRN42971B

**Job Title** Administrative Assistant

**Working Title** Administrative Assistant

**Job Grade** D

**FLSA Code** Nonexempt

**Patient Sensitive Job Code?** No

**Standard Hours per Week** 40

**Full Time or Part Time?** Full Time

**Shift** Day

Work Schedule Summary

Monday through Friday 8am-5pm. The office is closed during lunch 12-1pm daily.

This position is community facing and it is expected to be in the office daily. As additional duties are added for projects that allow working from home discussion for adding one day working from home can occur.

**VP Area** Academic Affairs

**Department** 00058 - Civil and Environmental Engin

**Location** Campus

**City** Salt Lake City, UT

**Type of Recruitment** External Posting

**Pay Rate Range** 20.00 to 25.00

**Close Date** 10/17/2025

**Priority Review Date (Note - Posting may close at any time)** 09/11/2025

Job Summary

The Department of Civil & Environmental Engineering ( CVEEN ) is seeking an Administrative Assistant to join our dynamic team. We are looking for an engaging, self-starting individual who can provide a wide range of administrative support to faculty, staff and students. The ideal candidate will be customer service-oriented, organized, and be able to think quickly on their feet.

University of Utah Benefits include:

+ 14.2% employer retirement contribution (automatic and immediately vested)

+ Paid parental leave (in addition to FMLA )

+ 11 paid holidays per year plus monthly vacation accruals

+ Excellent, affordable health insurance options through the University of Utah health system

+ Tuition reduction for employees and family members

+ Options for short-term and long-term disability insurance, life insurance, and HSA / FSA savings plans

+ Free public transportation pass

A full list of benefits can be found**here**

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Come build your career with us!

Responsibilities

This position is designed to assist the department management with daily operation support and projects that are administration focused. The following are immediate tasks that the role will take on:

1. Front office oversight including, but not limited to, receive and direct visitors; maintain front office area; oversees general department email address; distributes mail and packages.

2. Assist Department Chairman with their schedule including keeping them on task and coordinating any signatures.

3. Manages department spaces (conference rooms, lecture hall) for approvals and accesses.

4. Assists the administrative team with meetings, events and visitors.

5. Oversee department supplies including ordering and distribution.

6. Assist students and faculty in coordinating maintenance needs with labs and offices.

7. Process department access requests and maintains department auditing requirements.

8. Support department with reimbursement processing including, but not limited to, reimbursements, travel, PCard, and Fellowships.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Conditions

Nearly continuously: office environment

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

**Type** Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.